Office Administrator

MOUNTAIN VALLEY DEVELOPMENT SERVICES INC • Glenwood Springs, CO

9d • $23 - $26 • Onsite

About The Position

The Office Administrator ensures smooth, professional day-to-day operations by coordinating office systems, ordering supplies and equipment, and providing clerical and technical support to staff. This role includes supporting a workplace that serves individuals with intellectual and developmental disabilities, which may involve exposure to challenging behaviors. MVDS provides training to prepare staff for these situations.

Requirements

• Must have at least two years of college education or four years relevant experience.
• Four years of experience in a professional office environment.
• A criminal and Motor Vehicle record which meets company standards for approval.
• A valid Colorado Driver’s license.
• Verified legal status to work in the United States.
• Professional demeanor and ability to safeguard confidential information.
• Computer literacy including expert ability in Microsoft Office Suite.

Nice To Haves

• Bring your pet to work! Pet friendly environment

Responsibilities

• Maintain a welcoming and professional reception area; answer phones and serve as a key communication link across staff and departments.
• Provide clerical support including preparing reports, correspondence, meeting materials, and “Thank You” notes for donations; assist with mailings and luncheons.
• Order and track office supplies, equipment, and services; obtain bids and coordinate with vendors as needed.
• Prepare and distribute materials for Board and staff meetings; maintain associated records and ensure executive accessibility.
• Maintain organized administrative and client files, arrange scanning of records, and ensure regular file updates.
• Manage billing through Therap, CCMS, and other platforms; generate Early Intervention and FSSP reports accurately and on time.
• Act as IT coordinator—troubleshoot and manage the agency’s network, computers, phones, and VPN; coordinate tech support when needed.
• Monitor and maintain office equipment functionality, warranty records, and repair requests; track cell phone usage and adjust plans as necessary.
• Relay supply needs and help manage orders for paper and cleaning products in support of housekeeping efforts.

Benefits

• 3 weeks of PTO accrual your first year, start accruing day 1!
• Discount Bus and Ski Passes
• Employer paid Medical Insurance
• Employer paid Dental Insurance
• Employer Paid Life Insurance
• Employer Paid Counseling Sessions
• Vision Insurance
• Tuition Reimbursement for relevant schooling
• Up to 4% Retirement Program matching!
• Referral Reward Program
• Flexible health and savings account
• Eligible for Public Service Loan Forgiveness Program
• 15% Discount at MVDS Greenhouse and Mountain Valley Weavers
• Electric Car Charging Stations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree