Office Administrator

Trane Italia•Birmingham, AL

10d•$54,752 - $76,930•Onsite

About The Position

As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Our Birmingham, AL office is currently seeking an Office Administrator to support our local team! This role is a critical part of our branch office functionality and oversees various daily tasks and communication to keep our business running smoothly.

Requirements

High School Diploma or equivalent required.
A minimum of 2+ years of Office Management or Administrative Assistant experience in a corporate environment is preferred.
Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner.
Outstanding written and verbal communication skills, including the ability to engage and communicate with all levels of the organization.
High level of proficiency with Microsoft applications, including Excel, Word, and PowerPoint.
Must be able to work independently, prioritize work, and handle simultaneous assignments with success and accuracy.
Must possess the highest level of professionalism as well as confidence, confidentiality, integrity, and motivation.
Ability to work effectively and accurately under pressure with tight time frames.
A high level of motivation and initiative, follow-through, and the ability to communicate clearly both written and verbally.

Responsibilities

Answer and direct all incoming calls in a courteous and timely manner.
Be present at the front desk area to greet visitors to the facility and contact the appropriate office personnel for a visit.
Responsible for filing various documents for one or more departments.
Processes invoices to be mailed and files copies.
Composes and types memos, letters, and other routine correspondence.
Transcribes written notes on a computer, or transcribes from voice recordings or memo form.
Reviews correspondence for correct grammar and punctuation.
Arranges travel schedule and reservations.
Makes copies of correspondence or other printed materials.
Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects.
Organizes meetings by making arrangements and distributing related materials.
Maintains office supplies and monitors inventory.
Distributes incoming and inter-office mail.
Maintains current proof of auto insurance records for all associates.
Performs other duties as necessary.
Flexibility to work overtime/weekends, as required.
Consult and support administrative assistants in other offices as needed.
Prepare packages for UPS pickup: packing, weighing and creating shipping labels.
Sign for incoming deliveries.
Custodian of all mail activity, incoming and outgoing. Maintain postage supplies, prepare and distribute mail.
Coordinate front door security system.
Coordinate all Engineering Seminars, All Associates Meetings, and Biometric Screening/Flu shot clinic, and other in-office meetings and events per the Marketing-provided checklist.
Copy machines: fill twice daily with copy paper, order and maintain toners and various parts for the machines, and order supplies as needed. Contact Xerox service for repair issues.
Distribute faxes and printed documents to office personnel.

Benefits

Health insurance
Holistic wellness programs with generous incentives
Family building benefits include fertility coverage and adoption/surrogacy assistance.
401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
15 vacation days
9 paid holidays
3 floating holidays
Sick leave
Additional options to support volunteer and parental leave.
Educational and training opportunities through company programs
Tuition assistance
Student debt support