Office Administrator

ALTEN Technology USA•Troy, MI

22h•Onsite

About The Position

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more. As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing. When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

Requirements

High School Diploma required
Prior experience managing or running an office environment or equivalent experience managing a household with complex logistics and coordination
Background coordinating travel, events, and day-to-day office activities
Proven ability to plan and execute events, meetings, or group activities
Highly organized with strong attention to detail and ability to manage multiple priorities
Strong verbal and written communication skills with the ability to interact effectively across all levels
Personable, approachable, and able to build positive relationships with employees and vendors
Ability to create, follow, and improve processes to drive efficiency and consistency

Nice To Haves

College Degree preferred
Experience working with vendors, service providers, and internal teams preferred
Hospitality, retail, or customer-facing roles with strong organizational and service skills preferred

Responsibilities

Coordinate and manage relationships with facility service providers and vendors
Oversee office operations including supply ordering, furniture purchases, and maintenance of common areas (kitchen, lunchroom, shared spaces)
Manage office space planning, including workstation setup for new hires and maintaining seating and organizational charts
Coordinate company-wide communications such as surveys, announcements, and calendar updates
Handle shipping and receiving, including U.S. mail and package tracking, and maintain accurate receiving records
Prepare and submit monthly expense reports and track office-related expenses
Manage all aspects of employee travel, including booking flights, hotels, and transportation
Administer Concur, including profile setup, system maintenance, and user support
Educate employees on travel policies and processes
Maintain travel documentation and accurate records of travel-related expenses
Coordinate hotel prepayments and communicate with vendors, travel agencies, and internal stakeholders
Manage relationships and contracts with rental agencies and travel partners
Assist HR with tracking employee incentives and engagement initiatives
Support onboarding logistics, including workspace setup and office orientation
Issue badge access for employees and visitors
Greet visitors and manage the office check-in process to ensure a professional and welcoming environment
Coordinate office events, including monthly birthday celebrations and team activities
Order and coordinate meals, snacks, and catering for meetings and events