Office Administrator (Part-Time Temporary)

Ooma•Boca Raton, FL

2h•$18 - $20•Onsite

About The Position

Ooma is seeking a responsible Office Coordinator to join the team to help support the Florida- Boca Raton office. Ooma empowers people to connect in smarter ways through its cloud-based platform for both work and home. Their solutions help small businesses connect with customers, larger companies with customized unified communications, and homes with VoIP phone service and smart home security. Ooma believes advanced technology should be accessible to all and offers competitive pricing.

Requirements

1+ years of experience in a receptionist/office management role required
Must demonstrate the ability to “wear many hats” and jump in when needed
Proficient in MS Office (Word, Excel, Powerpoint)
Excellent organizational skills and follow-up
Excellent communication skills, both verbal and written
Comfortable in using on-line meeting platforms such as zoom and MS Teams
Must be dependable and able to work independently
Pleasant demeanor and able to work with many levels of employees

Responsibilities

Ensure the office is clean and safe, order weekly lunches, order office supplies, ensure mail is opened and distributed timely
Renew annual business license
Work with building property management regarding maintenance and anything related to ensuring the building is safe for employees
Work with accounts receivable and accounts payable and ensure all invoices are scanned to AP and checks are sent in a timely manner
Generate purchase orders in Netsuite
Approve Invoices in Stream
Track company credit card receipts
Work with recruiters and local hiring managers to set up onsite interviews and greet candidates
Work with HR to confirm when new hire/s starting and set up new hire workstation if onsite
Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered
Greet new hire, secure room for New Hire Orientation and give a tour of the office on their first day
Ensure guests planning to visit have a workstation and accommodations are set up
Set up meeting room for All Hands, team meetings, and company events, both on and offsite
Assist with special projects, such as employee cubicle moves, facility updates, and other duties as assigned
All other duties as assigned