Office Administrator

2060 Digital•Creve Coeur, MO

28d•Onsite

About The Position

This role provides essential administrative support within the office. Key duties include managing communications via phone and mail, handling prize distributions and related documentation, greeting visitors, managing office supplies, maintaining files, and assisting programming and promotions departments with various requests. The position requires a proactive individual willing to learn new tasks and technologies, contribute ideas for improvement, and adhere to a work schedule, with flexibility for additional hours as needed. The role also involves completing other assigned duties.

Requirements

Excellent phone and interpersonal skills including tact, diplomacy and ability to handle sensitive, confidential and challenging situations are essential.
Must have excellent language and grammar skills.
Must be highly organized and detail oriented.
Must have a customer-service oriented style-face-to-face, over the telephone and electronically.
Computer experience including proficiency with MS Excel, Word, PowerPoint and Outlook.
Ability to prepare reports and business correspondence.
Ability to establish and maintain good working relationships with a variety of individuals.
Ability to work on short deadlines and in pressure situations; work other times as needed.
Perform basic to advanced mathematical calculations.
Strong team player. Work well with others. Foster a spirit of cooperation and helpfulness.
Ability to work in compliance with company policies and procedures.
Ability to communicate in English, both verbally and in writing.
Work with time sensitive information under tight deadlines and in pressure situations.
Manual dexterity and fine motor skills to manipulate and operate personal computers, telephones and general office equipment (telephone, copier, etc.) for extended periods.
Ability to read, hear and speak clearly and follow both oral and written direction.
Ability to think quickly and to articulate information in clear, concise manner to others.
Ability to sit for extended periods.
Average pushing and pulling, bending and stooping.

Nice To Haves

Previous experience answering a multi-line phone system preferred.
Some administrative or customer service experience preferred.

Responsibilities

Answer, screen and route incoming telephone calls; respond to calls when appropriate.
Distribute prizes and ensure necessary release forms are completed.
Assist listeners with questions and inquiries surrounding prize giveaways.
Meet and greet visitors and guests.
Manage incoming and outgoing mail: Distribute incoming mail to appropriate personnel throughout the office and coordinate shipment and receipts of packages.
Regularly monitor inventory of office supplies. Order, restock, and organize supplies as needed.
Maintain files related to prize winners.
Assist Programming and Promotions departments with ad-hoc requests as needed.
Take initiative to learn new tasks, duties, technology and equipment.
Offer ideas that would enhance or improve the way work is done.
Report to work on time and work established schedule/hours. Ability to work other hours or alternate schedules as needed.
Complete other duties as requested and needed.