Office Administrator

Shook, Hardy & Bacon L.L.P.•San Francisco, CA

22d

About The Position

In collaboration with the Office Managing Partner (OMP) and Executive Operations Team (EOT), this role is responsible for overall office operations and strategic planning. This includes staffing, professional development, practice management support, quality control, risk management, delivery of services, and office performance. The individual will also ensure close communication and collaboration among offices, practice groups, and administrative leadership.

Requirements

Bachelor's degree and four years of related experience and/or training
Minimum of two years supervisory experience
Experience in a law firm or office environment required

Responsibilities

Coordinates with the OMP and other firm leadership in the development of office goals, objectives, and plans, consistent with the firm's overall strategic plan.
Establishes and ensures adherence to firm policies, quality work product, control policies and systems, and appropriate risk management measures.
Coordinates with OMP and firm leadership to stay informed of any changes to regional laws, policies, or regulations that may impact current firm policies and procedures.
Participates in office Business Continuity plans and efforts.
Serves as the liaison to building management and security.
Works collaboratively with the Records Management Department to ensure record retention policies and procedures are documented and implemented.
Oversees the supervision, training, evaluation process, professional development, and management of office professional staff.
Cultivates an inclusive environment and promotes diversity in the recruitment of professional staff.
May assist OMP with associate and lateral recruiting and integration strategies.
Collaborates with firm leadership to ensure implementation of appropriate mentoring and professional development programs for professional staff.
Coordinates with various key firm committees, including Search, Associates, Diversity, and Professional Development.
Collaborates with OMP and practice group leadership to facilitate office meetings to discuss workloads, new matters, and to engage in general exchange of ideas, providing regular communications.
Collaborates with OMP and participates in activities aimed at elevating the office's profile and brand.
Prepares and manages the office expense budget.
Works with OMP and practice group leaders to address office productivity and capacity issues.
Manages the office's procurement process and coordinates the purchases of office supplies and equipment.
Provides leadership for the implementation of the firm's office space strategy, including lease negotiations, office construction projects, and implementation of flexible space strategies.
Plays a key role in expansion and renovation efforts and office space planning for each location.