Office Administrator

USA GFX Solutions Career•Bowling Green, KY

8d•Onsite

About The Position

The position of Office Administrator consists of performing various tasks including accounting tasks, tracking and maintaining inventory, managing agendas and meetings, supporting the administrative staff, answering phones, managing mail, tracking and receiving orders, copying, filing and visitor log monitoring. This role is responsible for the day-to-day administrative functions to support staff and production capabilities. It involves managing schedules, organizing meetings, and performing general accounting tasks. The position also requires ensuring compliance with various industry standards and regulations, including IATF16949, ISO14001, EPA's RCRA standard, DOT Hazardous Materials standard, and OSHA Regulations.

Requirements

Minimum grade 12 education or equivalent is required.
One to three years of experience in inventory tracking or management.
Intermediate skills in Microsoft Office.
Must be team oriented and have excellent communication, organizational, and basic computer skills.
Must have and maintain a valid Driver’s License.

Nice To Haves

Continued education in materials management or inventory control is a plus.
Familiarity with IATF16949, ISO14001 Requirements, EPA-RCRA standard and OSHA Requirements is preferred but will train.
Epicor experience a plus.

Responsibilities

Day-to-day administrative function in order to support staff and production capabilities.
Answering phones, emails and business correspondence.
Greet visitors and ensure compliance with visit log requirements.
Open, sort and manage incoming and outgoing mail/packages.
Order and track inventory on products and supplies needed for production.
Manage staff schedules and organize meetings including business luncheons.
Performing general accounting tasks: invoices, statements, records, deposits.
Writing, entering data and distributing memos, correspondence and routine reports as required.
Adhere to the IATF16949 requirements by ensuring that inventory of materials meets the production build schedule per customer requirements.
Ensure compliance to ISO14001 and Hazardous Communication Policy including proper handling, storage and preparation of shipments of Hazardous Waste based on the EPA’s RCRA standard and DOT Hazardous Materials standard.
Schedule Hazardous Waste pick up, compactor exchange, and recycling pick up.
Comply with provisions of the OSHA Regulations and take every precaution reasonable in the circumstances for the protection of the employees.
Other duties as assigned.