Office Administrator

Building & Earth Sciences, Inc.•Garner, NC

1d•Remote

About The Position

We are seeking a motivated, high-integrity, detail-oriented self-starter to join our growing branch as an administrative business partner to our Remote Branch Manager. If you value strong leadership, continuous growth, and making a meaningful impact, we’d love to hear from you. We are a dynamic and fast-growing professional services firm delivering high-quality services to the construction industry. Our success is driven by innovation, technology, and—most importantly—people we can trust.

Requirements

A true go-getter who thrives in a fast-paced environment.
A proactive problem solver with the ability to take full ownership of tasks and drive them to completion.
Exceptional organizational and attention to detail.
Stellar communication and leadership abilities to inspire our team.
Previous experience in administrative-related roles.
A trustworthy, self-motivated professional who takes ownership of their work
A strong work ethic with the ability to work independently in a fully remote role
Comfortable starting in a part-time role with the goal of growing into a full-time role

Nice To Haves

Preference to candidates who have worked in the Construction Industry!
Preference to candidates with experience in accounts receivables and collections

Responsibilities

Oversee day-to-day remote office operations, ensuring the office runs smoothly and efficiently. Manage per diem requests, vendor relations, and fleet management
Manage the accounts receivable process, including submitting invoices and pay applications, following up on overdue payments, and internal coordination with project teams. Work closely with clients and project managers to ensure timely collections.
Assist in coordinating internal projects, meetings, and events, ensuring smooth execution and adherence to deadlines.
Support basic accounting functions, including processing invoices, basic financial reporting, and accounts payable invoice processing.
Maintain and organize records, prepare reports, and track key metrics related to office operations and financial performance.
Actively support and strengthen company culture within a fully remote team by fostering connection, trust, and alignment across the organization. This role helps reinforce our values through thoughtful communication, regular check-ins, and coordination of virtual meetings and team initiatives, ensuring employees feel engaged, supported, and connected despite physical distance.