ARFF Office Administrator

Kenton County AP External•Burlington, KY

4d•Onsite

About The Position

Supports the efficient operation of the ARFF department through administration of compliance processes, coordination of departmental resources and inventory, and assistance with emergency response and operational activities. Reviews and maintains departmental policies and procedures to ensure compliance with applicable NFPA, FAA, Kentucky State Fire Commission, KBEMS, and KCAB requirements while reducing organizational liability. Manages key administrative and logistical functions, including uniforms and supplies, grants, expense tracking, maintenance contracts, and employee travel. Serves as the Supply Manager/Officer during major emergencies, coordinating equipment, supplies, and operational resources for department firehouses.

Requirements

Bachelor’s degree in a related field
5 years of directly related experience, or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
Maintain SIDA (Security Identification Display Area) clearance.
Valid Driver's license.
Grammar, spelling and English.
Basic accounting, general ledger and budgeting.
Record Management Systems.
Advanced application of Microsoft Office Suite, SharePoint and related software.
Public Relations.
Federal, state, local and organizational regulations including but not limited to; Kentucky Revised Statutes (KRS), National Fire Protection Association (NFPA), Kentucky Board of Emergency Medical Services (KBEMS), Kentucky State Fire Commission, and Federal Aviation Administration (FAA).
Clearly and effectively communicating both orally and in writing
Use of a variety of computer-based technologies including word processing, graphs and spreadsheets
Establishing and maintaining effective, fair, cooperative, collaborative and respectful relationships with internal and external colleagues, peers, work teams and workgroups.
Preparing grant claims.
Data entry.
Use of multi-line telephone.
Ability to prioritize and organize.
Working with and preparing confidential correspondence.

Responsibilities

Reviews, updates, and maintains departmental policies and procedures to ensure compliance with applicable FAA regulations, Kentucky statutes, fire service and EMS standards, and KCAB policies and guidelines.
Manages and maintains the department records in accordance with CVG Airport policy.
Manages the departmental procurement process to include requisitioning/tracking department funds, materials, and invoices; compiling reports; ensuring compliance and forwards information to appropriate department for processing and payment.
Directs and maintains inventory management functions, including procurement planning, stock level monitoring, physical inventory counts, min/max ordering systems, reporting, and coordination with the Central Warehouse to support departmental operational readiness.
Provides Finance with accounts receivable and invoicing information.
Serves as the Supply (Manager) Officer and coordinates equipment, materials, and resource needs for each firehouse during emergency events such as; an ARFF Signal 500 and other mass causality events.
Monitors and assists Fire Chief and Deputy Fire Chiefs with managing the department budget, to ensure Department stays within budget limits and guidelines.
Completes grant reimbursement claims.
Coordinates, attends, documents departmental events such as annual Fire Chief’s meeting, staff meetings, employee appreciation, promotions and retirements.
Serves as a member of KCAB’s Covered Entity and is responsible for ensuring the privacy and security of Protected Health Information in accordance with the Health Insurance Portability and Accountability Act and KCAB Policy 1040.
Performs other duties of a similar nature and level as assigned.

Benefits

100% Employer Paid Health & Wellness Center
Comprehensive Insurance Options: Medical, dental, vision and life insurance, including a $0 premium medical plan option and no spousal surcharge
$2,500 employer paid childcare subsidy
Health Savings Account & Dependent Care Flexible Spending Account
Retirement Plans: Employer and employee contributions to KY Public Pension Authority retirement plan
KY Deferred Comp Plans: 401(k) and 457 options
Generous Paid Time Off: Including 10 holidays a year
Employee Assistance Program
Voluntary Wellness Program: Earn financial incentives and paid time off
Tuition Reimbursement and Professional Development Programs
Performance Reward Program (potential to earn up to $2100.00 annually)
Onsite Fitness Facilities