Office Administrator

Clayton Homes • Charlotte, NC

8d

About The Position

Mungo Homes has a new opening for an Office Admin in our growing Charlotte, NC market! Duties and Responsibilities: Assist the Sales Manager with admin istrative tasks related to the setup and launch of new communities. Coordinate market ing signage for communities, including ordering, installation scheduling, and ongoing maintenance or updates as needed. Support the planning and coordination of upcoming model homes and sales offices, working with internal teams to ensure readiness for opening and market ing efforts. Prepare closing packages and assist with coordinating closing logistics between the Area Production Manager, sales team, and closing attorneys. Track customer satisfaction surveys, monitor completion status, and provide weekly reminders to Builders to ensure timely responses. Maintain and update Builder lot assignments within internal systems, based on information provided by the Production Manager. Serve as the primary point of contact for Homeowners Association (HOA) management companies, and assist with coordination of community-related admin istrative items. Process land-related invoices and assist with tracking and documentation related to land development expenses. Assist with processing land development contracts and maintaining organized records of agreements and supporting documentation. Provide general office admin istration support, including managing office supplies, coordinating mail and deliveries, and maintaining organized filing systems. Assist with maintaining accurate records, reports, and documentation related to community operations and development activities. Support cross-functional teams including sales, construction, and land development with admin istrative tasks and coordination as needed.

Requirements

• Bachelor's degree (B. A.) from four-year college or university preferred; or one to two years related administrative experience and/or training; or equivalent combination of education and experience.
• Microsoft Office Suite (Excel, Word, Outlook)
• Foxit PDF Editor

Nice To Haves

• Building industry experience a plus.

Responsibilities

• Assist the Sales Manager with administrative tasks related to the setup and launch of new communities.
• Coordinate marketing signage for communities, including ordering, installation scheduling, and ongoing maintenance or updates as needed.
• Support the planning and coordination of upcoming model homes and sales offices, working with internal teams to ensure readiness for opening and marketing efforts.
• Prepare closing packages and assist with coordinating closing logistics between the Area Production Manager, sales team, and closing attorneys.
• Track customer satisfaction surveys, monitor completion status, and provide weekly reminders to Builders to ensure timely responses.
• Maintain and update Builder lot assignments within internal systems, based on information provided by the Production Manager.
• Serve as the primary point of contact for Homeowners Association (HOA) management companies, and assist with coordination of community-related administrative items.
• Process land-related invoices and assist with tracking and documentation related to land development expenses.
• Assist with processing land development contracts and maintaining organized records of agreements and supporting documentation.
• Provide general office administration support, including managing office supplies, coordinating mail and deliveries, and maintaining organized filing systems.
• Assist with maintaining accurate records, reports, and documentation related to community operations and development activities.
• Support cross-functional teams including sales, construction, and land development with administrative tasks and coordination as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level