Office Administrator

Aston Carter•Bondurant, IA

2d•$23 - $25•Onsite

About The Position

The Office Administrator oversees day-to-day office operations, ensures equipment and supplies are maintained, and provides reliable administrative and clerical support to keep the office running smoothly. This role serves as a key link between office staff and the maintenance team, manages document organization, and supports internal office events and communications.

Requirements

1–3 years of administrative experience in an office environment.
Proven administrative support skills, including organizing tasks, managing priorities, and supporting multiple team members.
Strong office management capabilities, including maintaining supplies, coordinating equipment maintenance, and supporting daily operations.
Accurate data entry skills with strong attention to detail.
Proficiency in Microsoft Office, specifically Excel, Word, and Outlook.
Effective clerical skills, including answering phones, handling mail, and preparing documents.
Strong organizational skills and the ability to maintain orderly physical and electronic filing systems.
Clear and professional communication skills to interact with office staff and maintenance teams.

Nice To Haves

Diploma or equivalent level of education.
Ability to work collaboratively across office and operations teams.
Strong time management skills and the ability to handle multiple tasks simultaneously.
Comfort with learning and using office technology and equipment.
Reliability and a proactive approach to identifying and resolving office issues.
Interest in contributing to a positive office culture through event support and team engagement.

Responsibilities

Perform and coordinate maintenance of office equipment, including routine cleaning, basic maintenance, and arranging repairs when needed.
Provide clerical support to assist office staff with administrative tasks such as answering phones, sorting and distributing mail, and preparing documents.
Maintain accurate inventory of office supplies, monitor usage, and place orders for new supplies as needed to ensure continuous availability.
Ensure all documents are properly scanned, labeled, and stored in the correct electronic filing systems for easy retrieval and compliance.
Act as a liaison between the maintenance team and the office team to coordinate work, communicate needs, and resolve issues efficiently.
Support and help organize office birthday meetings and related planning activities to foster a positive and engaging office culture.
Perform data entry tasks with accuracy and attention to detail, maintaining up-to-date records and files.
Assist with general office management activities to ensure a clean, organized, and efficient workspace.