Office Administrator

Perseus Group•Sharon, PA

1d•Onsite

About The Position

The Office Administrator is responsible for overseeing the day-to-day operations of the office, ensuring a seamless and efficient workplace environment. This role combines executive administrative support, vendor and facilities coordination, and hands-on office management responsibilities. The Office Administrator serves as the primary point of contact for internal stakeholders, vendors, and building management while supporting local culture and engagement initiatives.

Requirements

Experience in office management, administrative support, or facilities coordination
Strong organizational and multitasking skills
Ability to manage vendor relationships and coordinate multiple priorities
Strong communication and interpersonal skills
Self-starter with a proactive and problem-solving mindset

Nice To Haves

Ability to lift and move items up to 50 pounds
Perform light facilities maintenance tasks as needed, such as: Addressing basic plumbing issues (e.g., unclogging a toilet) Replacing ceiling tiles or similar minor repairs Clear and maintain sidewalks and entryways during inclement weather, including snow and ice removal as needed Move, lift, or reposition office equipment, furniture, and supplies Walk the office regularly to assess maintenance needs and ensure operational readiness Assist with physical setup and breakdown of office spaces, meetings, and events

Responsibilities

Oversee daily office operations to ensure an efficient and well-functioning work environment
Coordinate internal and external meetings, including conference and video calls for leaders
Provide executive administrative support as needed
Manage office supplies, equipment, and general administrative processes
Support budgeting activities and vendor contract coordination as applicable
Serve as the primary liaison with building management, service providers, and vendors (e.g., cleaning, landscaping)
Coordinate office maintenance, equipment servicing, and repair requests
Manage relationships with caterers and external partners supporting office operations
Help ensure the office environment remains safe, functional, and well-maintained
Perform or coordinate basic facilities upkeep duties, including minor repairs and general maintenance
Partner with leadership to coordinate local culture and employee engagement initiatives
Plan and support logistics for events, meetings, and team activities
Serve as the “face of the office” and foster a welcoming and professional environment