Office Administrator

Aston Carter•Houston, TX

8d•$17 - $18•Onsite

About The Position

The Office Administrator oversees day-to-day office operations and provides comprehensive administrative support across the organization. This role ensures the office runs smoothly, delivers professional front-desk and customer service, and supports internal teams with accurate documentation, scheduling, and coordination.

Requirements

0–3 years of experience in office administration or administrative support.
Proficiency in Microsoft Office applications, including Outlook and Teams.
Strong administrative support and office management capabilities.
Accurate and efficient data entry skills with attention to detail.
Professional customer service skills, including clear communication and a courteous demeanor.
Experience with office administration and clerical tasks such as filing and document organization.
Ability to manage front desk responsibilities, including greeting visitors and handling inquiries.
Strong organizational skills to maintain orderly records, schedules, and office systems.

Nice To Haves

Experience with general office administration and office administrative procedures.
Comfort working with email, calendar, and communication tools within Microsoft Office.
Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously.
Strong interpersonal skills and the ability to collaborate with different departments.
Discretion and reliability in handling confidential information.

Responsibilities

Manage daily office operations and administrative activities to ensure a smooth and efficient workflow.
Answer phone calls and emails promptly, and greet visitors in a professional and courteous manner.
Maintain organized office filing systems and ensure documents are accurately labeled and stored.
Perform data entry tasks and maintain accurate records and databases.
Prepare reports, presentations, and business correspondence using standard office software.
Monitor and manage office supplies to support uninterrupted office operations.
Schedule meetings and appointments, coordinating calendars and meeting logistics as needed.
Support HR-related activities, including attendance tracking and basic administrative tasks.
Handle incoming and outgoing mail and coordinate courier services in a timely manner.
Ensure office facilities are clean, organized, and functioning properly by coordinating with relevant service providers when necessary.
Assist different departments with administrative tasks and special projects, providing flexible support as priorities change.
Maintain strict confidentiality of company information and sensitive documents at all times.