Office Administrator Bilingual

4M Building Solutions•St. Louis, MO

4h•Onsite

About The Position

The Office Administrator is responsible for overseeing and managing the operational/admin activities within a designated Division (currently one of 4). This role supports recruiters and Talent Manager, handles full-cycle recruiting processes, performs administrative duties, manages payroll administration for the region, and leads team management initiatives. The position also focuses on operational excellence through reporting and tracking various team and safety metrics.

Requirements

Minimum of 2-5 years in HR or admin equivalent experience.
Undergraduate degree or equivalent related work experience.
Proficiency in using HRIS systems and payroll management software.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Support recruiters and Talent Manager when needed.
Act as a full cycle recruiting gatekeeper.
Manage full cycle recruiting, including sending conditional job offers, drug testing, E-Verify, background checks, onboarding, and managing tax information in Winteam.
Complete in-house drug testing.
Assist in sending pre-employment requests and onboarding through the HRIS system.
Review resumes and set up interviews.
Maintain team members' personal E-files (personal, medical, and safety).
Submit and conduct background checks and provide drug test instructions.
Monitor LOA process and update Winteam.
Assist with recruiting for job starts, acquisitions, and open positions.
Review, audit, and approve I-9 forms, and track active and terminated I-9s.
Review and approve onboarding processes completed by recruiters.
Track drug tests and order supplies as needed.
Request Paycards as needed.
Audit personal files for drug tests.
Direct office activities and functions to maintain efficacy and compliance with company policies.
Perform payroll administration for the region, including approval of payroll and assisting with approval of hours via Ehub (data entry only).
Enter pay rate changes, address changes, and W-4 changes via Winteam.
Complete unemployment claims on Equifax case builder.
Run bi-weekly paycheck warning reports.
Complete ACA Eligibility reports weekly and send to HR.
Order office supplies as needed.
Complete monthly spot audits and submit to corporate HR.
Lead and support program teams and partners, including tracking referral bonuses, good work tickets, Bingo card distribution, and identifying potential lead360 candidates.
Update regional goal tracker and send out weekly.
Manage scorecard expectations.
Track team member uniform inventory and order uniforms as needed.
Track all safety observations and inspections.
Track CPRs.