Office Administrator

Force America • Savage, MN

9h

About The Position

The Office Administrator is responsible for ensuring efficient, organized, and professional administrative operations across the facility. This role provides direct support to upper‑level management, oversees compliance and documentation requirements, coordinates company events, and manages key building functions. Work is often confidential and requires strong judgment, attention to detail, and the ability to independently manage multiple priorities.

Requirements

• High School Diploma, GED or equivalent required
• 3-5 years of related administrative experience
• 1-2 years of experience supporting high level management
• Expert level written and verbal communication skills
• Highly resourceful team player, with very strong interpersonal skills and the ability to build relationships with stakeholders, including employee owners and external customers
• Strong analytical and organizational skills
• Strong skills with computers and software, proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Proactive, forward thinker who actively seeks opportunities and proposes solutions.
• Ability to maintain a realistic balance among multiple priorities and work independently. Ability to work on projects from conception to completion.
• Ability to apply discretion and independent judgment with confidential information and other significant business matters in a variety of situations.

Responsibilities

• Coordinate all maintenance for the facility, including scheduling preventative services and arranging repair technicians as needed.
• Professionally greet visitors, oversee the visitor sign‑in process, and ensure a positive first impression of the organization.
• Manage office supplies, including monitoring inventory levels, placing orders, maintaining stock, and ensuring essential supplies are always available.
• Maintain and manage the company’s compliance documentation, including legal files, bid proposals, census data requests, and regulatory reporting requirements.  Work is often of a confidential nature, requiring discretion.
• Organize large events such as national sales meetings, board meetings, and internal gatherings. Responsibilities include scheduling, reminders, catering coordination, and arranging travel and accommodation as needed.
• Support planning and logistics for community engagement events (e.g., Fluid Power Action Challenge).
• Act as the primary liaison for building-related issues and related vendor interactions.
• Support mail processing, document distribution, and other administrative tasks, as assigned.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED