Office Administrator

WEAVER CONSULTANTS GROUP•Fort Worth, TX

1d•Onsite

About The Position

Anchor Construction is seeking an experienced Office Administrator for an established, growing commercial design/build construction firm in Fort Worth, Texas. This is a full-time, direct hire opportunity with an outstanding company! The Office Administrator must have a positive, proactive approach, and be able to work independently and in team settings. The Office Administrator will directly report to the Office Lead in Fort Worth and the Senior Office Administrator in Granger, Indiana. Many team communications are remote via Teams, Outlook, etc. The key function of the Office Administrator is helping the Senior Office Administrator in a variety of day-to-day activities. This includes but is not limited to: Provide office staff with administrative needs. Provide administrative support to ensure the efficient and professional operation of the construction workflow from start to completion. Support managers in scheduling company meetings, including organizing lunch if necessary. Perform a variety of clerical duties such as answering phone calls, filing, printing, copying and scanning. Serve as the point person for mailing, shipping and assisting our IT department with minor technological needs. Scheduling/Meeting minutes as needed. Assist in planning company events. Ensure all documentation including plans and specifications are kept up to date for project completion binders. Accounts Receivable: Manage and complete client billing and invoice processing along with providing project management with the necessary reports for their projects. Contract administration for all subcontracts and vendors. Respond to and assist in reviewing purchase orders, change orders, submittals, RFIs and closeouts for multiple projects. Maintain all project legal posters. Communicate with subcontractors and vendors as needed. Organize the office layout and maintain a clean and helpful environment for staff, this includes setting up for meals and meetings and cleaning up after those meals and meetings and keeping the kitchen stocked, cleaned and organized. Other items as directed by the Senior Office Administrator and/or Principals. Anchor Construction prides itself on our people - a talented group of engineers, architects, project managers, support staff, and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing team! EOE/AA/M/F/Vet/Disability Anchor Construction maintains a drug-free workplace.

Requirements

Minimum 3-5 yrs. professional experience with administrative/financial support role in construction strongly preferred
Ability to prioritize and shift from one task to another quickly and efficiently.
Excellent written and verbal communication skills.
Strong attention to detail with a clear, focused, positive mindset.
Strong organizational skills.
Working knowledge of Microsoft Office Suite and Adobe.
Must be able to work independently and part of a team.
Must be available to work in the office Monday – Friday from 8a.m. – 5p.m. and occasional overtime for this hourly position.

Nice To Haves

Associate or bachelor’s degree in business or related field preferred but not required.
Experience in Procore, Oracle, Coupa, and Vantagepoint helpful, but not required.

Responsibilities

Provide office staff with administrative needs.
Provide administrative support to ensure the efficient and professional operation of the construction workflow from start to completion.
Support managers in scheduling company meetings, including organizing lunch if necessary.
Perform a variety of clerical duties such as answering phone calls, filing, printing, copying and scanning.
Serve as the point person for mailing, shipping and assisting our IT department with minor technological needs.
Scheduling/Meeting minutes as needed.
Assist in planning company events.
Ensure all documentation including plans and specifications are kept up to date for project completion binders.
Manage and complete client billing and invoice processing along with providing project management with the necessary reports for their projects.
Contract administration for all subcontracts and vendors.
Respond to and assist in reviewing purchase orders, change orders, submittals, RFIs and closeouts for multiple projects.
Maintain all project legal posters.
Communicate with subcontractors and vendors as needed.
Organize the office layout and maintain a clean and helpful environment for staff, this includes setting up for meals and meetings and cleaning up after those meals and meetings and keeping the kitchen stocked, cleaned and organized.
Other items as directed by the Senior Office Administrator and/or Principals.