Office Administrator

NAES•Defiance, OH

6h•Onsite

About The Position

The Office Administrator administers Human Resources procedures and benefits, maintains employee and operational records, processes payroll, and supports administrative functions for the Richland-Stryker Generation project. This role supports both peaking plants and ensures administrative processes align with plant operations, regulatory requirements, and corporate standards. Strong organizational skills and a working knowledge of plant operations and corporate departments are required.

Requirements

Administrative experience and a strong background in office management, including worker fitness for duty administration, worker compensation, human resources, general accounting, and payroll.
Ability to understand procedures and instructions related to the assigned area, typically gained through successful completion of high school or equivalent education.
Comprehensive knowledge of Human Resources programs, benefits administration, and payroll processing within an industrial or power generation environment, including compliance with regulatory requirements and corporate policies.
Skilled in administrative functions supporting peaking plant operations, including policy management, regulatory procedures, document control, procurement coordination, and site event planning.
Proficiency with accounting and procurement processes, including invoice reconciliation, purchase order tracking, vendor documentation, and support of plant financial reporting activities.
Experience using CMMS or similar systems to generate, track, and maintain procurement, inventory, and operational support records for plant activities.
Exceptional attention to detail, ensuring accuracy in recordkeeping, compliance documentation, payroll reporting, and confidential employee information.
Strong communication and interpersonal skills, with the ability to work effectively with plant personnel, vendors, auditors, regulators, and corporate departments.
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced power generation environment.
Professional judgment and administrative coordination skills to support plant leadership, audits, inspections, compliance reviews, and interactions with corporate support teams.
Must possess a valid, unrestricted U.S. driver’s license and ensure it remains in good standing at all times.

Nice To Haves

An Associate or Bachelor’s degree in business administration, human resources, or a related field is a plus.
Relevant industry or military experience may be considered in lieu of education.

Responsibilities

Manage and update site administrative procedures and records to support safe, compliant, and efficient peaking plant operations.
Coordinate employee training, certification, and compliance documentation to maintain accurate records and support regulatory requirements.
Maintain plant files, technical records, office supplies, and procurement documentation to ensure organized administrative support for site operations.
Support document control, reporting, and record retention processes, including preparation of materials for audits, inspections, and compliance reviews.
Provide administrative support to plant leadership through scheduling, meeting coordination, outage support, employee event planning, and expense processing.
Track fuel and operational inventory documentation, assist with invoice and cost tracking activities, and support site financial and compliance reporting.
Record and reconcile invoices, purchase orders, and sales tax documentation in accordance with corporate policies, and maintain accurate vendor and contractual records.
Use the Computerized Maintenance Management System (CMMS) to generate purchase orders and track procurement, inventory, and supporting documentation.
Review and match receiving documentation with purchase orders and invoices to ensure accuracy and coordinate vendor payment requests to support timely processing.
Assist with monthly financial tracking, including identifying cost variances and supporting financial reporting, expense processing, and reimbursements.
Support internal and external audits by organizing and providing requested procurement, financial, and administrative documentation.
Coordinate site-level human resources administrative activities and serve as the primary liaison with the NAES Corporate Human Resources Manager.
Process employee payroll and related reporting in accordance with corporate procedures and applicable federal and state requirements, reviewing submissions for accuracy and coordinating corrections as needed.
Coordinate payroll-related documentation, including timesheets, labor charges, relocation expenses, and incentive or bonus payments.
Maintain accurate and confidential employee records, including documentation related to leaves of absence, disability claims, workplace injuries, and workers’ compensation.
Support plant staffing activities, including recruitment coordination, onboarding, new employee orientation, and administrative support of the Fitness for Duty program, including scheduling, testing coordination, and record management.