Office Administrator

Welltower™ Inc. (NYSE:WELL) • University Park, TX

15h • Onsite

About The Position

The Office Administrator at Welltower’s Preston Center office will serve as the first point of contact for all visitors and employees, ensuring a professional, welcoming, and efficient front-office environment. This individual will oversee daily reception operations, manage guest experiences, coordinate office maintenance and repairs, and maintain inventory of supplies to support a smooth-running workplace. The ideal candidate is proactive, highly organized, and capable of balancing multiple priorities in a dynamic corporate environment.

Requirements

• 3+ years of experience in a receptionist, office coordinator, or administrative support role; prior experience in a lead or supervisory capacity preferred.
• Excellent interpersonal and communication skills with a customer-service mindset.
• Strong organizational and multitasking abilities, with attention to detail.
• Proficiency with Microsoft Office Suite and familiarity with office management software or visitor management systems.
• Ability to handle sensitive information with discretion and professionalism.
• Must be able to lift and carry 15+ pounds when handling office supplies, snack deliveries, and other materials as needed.

Nice To Haves

• prior experience in a lead or supervisory capacity preferred

Responsibilities

• Serve as the primary point of contact for all visitors, vendors, and deliveries.
• Manage the reception area to ensure it remains tidy, professional, and welcoming.
• Greet and direct guests, ensuring adherence to security and check-in procedures.
• Maintain visitor logs and issue temporary access credentials as needed.
• Coordinate meeting room reservations and ensure readiness for scheduled events.
• Act as liaison with building management and vendors for maintenance, cleaning, and repair needs.
• Monitor and report facility issues (HVAC, lighting, furniture, etc.) to ensure timely resolution.
• Support office safety initiatives, including emergency preparedness and compliance with building regulations.
• Coordinate minor office improvements or service provider visits as needed.
• Maintain cleanliness and organization of shared spaces, including break rooms, conference rooms, and common areas, ensuring they remain tidy and presentable.
• Maintain accurate inventory of office and kitchen supplies.
• Place and track orders for supplies, snacks, and other consumables as needed.
• Monitor usage and establish efficient systems for reordering and stocking.
• Manage relationships with preferred suppliers and ensure cost-effective purchasing.
• Supervise and mentor reception or office support staff (if applicable).
• Support internal communications and assist with employee events and office functions.
• Partner with HR, IT, and Operations to ensure smooth onboarding for new employees.
• Provide administrative support for corporate initiatives or special projects as assigned.

Benefits

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Employer-matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options
• Professional Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed