Office Administrator

Pacekids Programs•Calgary, AB

7d•Onsite

About The Position

The Office Administrator is responsible for providing reception and administrative support to the ECS North School and the administrative offices. The office Administrator works collaboratively with all staff members at Pacekids.

Requirements

Minimum High School Diploma; experience or post-secondary education an asset.
Proficiency with MS Office Suite and standard administrative practices.
Strong English communication skills and commitment to confidentiality.
Ability to multitask, organize workload, and manage competing priorities.
Strong interpersonal skills for effective interaction with clients, families, and staff.
Clearances: Criminal Record Check with vulnerable sector search, Child Intervention Check, First Aid certification.

Nice To Haves

Experience supporting children or individuals with diverse needs considered an asset.

Responsibilities

Manage reception functions including calls, emails, visitors, and general inquiries.
Maintain security procedures, attendance tracking, and monitor front-desk sign-in.
Coordinate mail processing, courier services, meeting refreshments, and room bookings.
Maintain office supply levels, complete basic equipment troubleshooting, and support payment and petty cash procedures.
Prepare and archive ECS child files and nominal files; maintain updated distribution lists and staff movement tracking.
Provide administrative support for ECS program documentation, file creation, and ongoing updates.
Organize Scholastic orders, CTA/Admin mailboxes, and ensure Resource Hub materials are stocked and available.
Assist with preparing, maintaining, and organizing program resources across ECS and FSCD.
Provide basic technical support such as email password resets and voicemail updates.
Coordinate with IT support for troubleshooting and technology needs.
Participate in Health & Safety Committee, inspections, and first aid kit audits.
Monitor facility cleanliness and collaborate with building management and cleaning staff on maintenance issues.
Ensure general areas remain organized, safe, and compliant with H&S expectations.
Perform petty cash reconciliations, deposits, debit machine balancing, and transportation-related invoicing.
Safeguard financial materials, ensuring all receipts and documentation are accurate.
Oversee daytime cleaner tasks, ensure adequate supplies and adherence to cleaning protocols.
Set up and clean meeting spaces and refreshments for Board meetings and onsite events.