Office Administrator/Receptionist (On-site)

TransCanada Turbines • Airdrie, AB

21h • Onsite

About The Position

TransCanada Turbines (TCT) is seeking an Office Administrator/Receptionist to join their Airdire depot. This role is the first point of contact for visitors, responsible for creating a welcoming, professional, and efficient experience. The position ensures all visitors and stakeholders receive exceptional service and are impressed by the company's responsiveness and professionalism. The role involves a mix of office administration, human resources support, and vendor data administration.

Requirements

• Minimum two (2) years of related experience, or an equivalent combination of education and experience.
• Proficient with Microsoft Office (Excel, Word, Outlook, Power Point).
• Detail oriented, strong organizational skills, prioritization, and time management skills.
• Ability to work independently and productively.
• Motivation to multi-task and self-manage workload in a fast-paced environment.
• Strong communication skills both written and verbal.
• Excellent interpersonal and communication skills to work with internal and external clients.
• A willingness and desire to learn the business of TCT.
• Drive and motivation to multi-task and self-manage in a dynamic, fast-paced environment.
• The ability to establish and maintain good working relationships with co-workers, supervisors, and other internal personnel.
• Acute analytical and critical thinking skills.
• Employee/team flexibility is of prime importance; willingness and ability to assist with any activity, at any time, as necessary.
• Successful completion of a criminal background check.

Responsibilities

• Answer all incoming telephone calls and provide information to callers, take messages or transfer calls to appropriate individuals.
• Greet visitors and handle inquiries or direct them to the appropriate person according to their needs.
• Manage incoming and outgoing mail, eFax and courier items.
• Provide administrative support to the HR team by coordinating payment requests and maintaining accurate expense tracking records.
• Organize the Office team Safety Toolboxes on a bi-weekly basis.
• Monitor the use of office supplies and maintain adequate levels of inventory.
• Assist in the planning and preparation of meetings, conferences, and annual training days.
• Assist with the coordination of company events and employee functions.
• Perform administrative duties including photocopying, faxing, and filing.
• Ensure vendor updates provided by Vendor Coordinators are entered into ERP system in a timely manner.
• Assist Vendor Coordinators, where required, with the initial generation of OEM Purchase Orders for scrap replacement components.
• Adhere to strict ethical behavior at all times and immediately report any concerns to management.
• Increase knowledge of the HSE Policy and Manual and maintain a positive attitude towards the health and safety of myself and my coworkers.
• Take ownership of HSE issues and demonstrate enthusiasm and support for HSE.

Benefits

• 100% employer paid extended health and dental benefit plan for the duration of your temporary contract
• Paid Christmas break
• Employee Assistance Program
• Free parking
• Company Social Committee and events
• Culture that values trust, open communication, safety, integrity, and accountability
• Opportunity to gain hands-on experience in a locally operated business with a global reach
• Enthusiastic team of professionals with a focus on continuous learning, recognition, and a shared customer-centric mindset
• Emphasis on staff training and professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed