Office Administrator I
About The Position
This is an entry-level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost-effective, and professional office operations. The role involves assisting with day-to-day administrative and basic accounting functions, processing various administrative tasks, providing communication and support to field operations, assisting with job setups and billings, conducting internal audits, supporting other functional leaders, and providing purchasing/shipping/receiving support. Depending on the work location, business development support may also be required.
Requirements
- High School diploma or equivalent required.
- 0-2 years administrative and office experience.
- Detailed knowledge of company operations, organizational procedures, and personnel.
- Proficiency in spreadsheet and word processing applications (Word and Excel).
- Demonstrated ethical and professional business practices.
- Effective verbal and written communication skills.
- Ability to work independently.
- Ability to work well under pressure.
- Ability to problem-solve.
- Ability to handle multiple tasks and respond with a sense of urgency.
- Detail-oriented with excellent organizational skills.
- Familiarity with JD Edwards World/One World.
- Ability to perform 10-key by touch.
- Ability to abide by Granite’s Code of Conduct.
- Team player.
Nice To Haves
- JWS Material Billings System (preferred).
Responsibilities
- Assisting in day-to-day administrative and basic accounting functions of the business unit.
- Processing payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation, and document control.
- Providing accurate and timely communication to the Business Manager and/or Office Manager.
- Assisting field operations with informational inquiries.
- Assisting with large job set ups, contract billings, and A/R collections.
- Assisting with internal audits and self-audits of all business functions.
- Assisting other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction, and Construction Materials.
- Providing purchasing/shipping/receiving support for field operations.
- Providing business development support, as needed, for communicating with customers.
Benefits
- Paid holidays
- Sick leave
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Flexible spending plans
- Musculoskeletal health programs
- Mental wellness programs
- 100% of the premium paid by Granite for eligible employees and dependents for a PPO medical plan
- Health Savings Account (HSA) or a Flexible Spending Account (FSA)
- 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
