Office Administrator I

Anova Education•Santa Rosa, CA

7d•Onsite

About The Position

As the Office Administrator at ACE School, you are part of a team that is at the heart of our daily operations. The office team ensures that students, families, and staff have the administrative support they need to thrive in an inclusive learning environment. This is a multifaceted role requiring high-level organization, a proactive mindset, and a genuine passion for supporting the autism community.

Requirements

High School Diploma required
Minimum 1 year of administrative experience, ideally in an educational or special education setting.
Strong skills in MS Office, Google Suite, and database management
Exceptional multitasking abilities, attention to detail, and the ability to maintain professional boundaries while building warm relationships with families and staff.
Ability to work in a dynamic school environment, including sitting/standing for long periods.
Must be able to lift up to 30 lbs and occasionally assist with student physical management (crisis intervention) if needed.
Daily local travel may be required for school errands or lunch pickup.

Nice To Haves

Associate's Degree preferred
experience with RenWeb is a major plus

Responsibilities

Manage all school communications (phone, email, mail) and serve as the welcoming face of the school for families and the public.
Maintain accurate student databases, manage rosters, handle record requests, and coordinate annual reenrollment.
Track daily attendance, communicate with parents and district personnel regarding absences, and compile monthly service logs.
Organize school-wide events, field trips (including transportation), and assist with emergency drills (fire/earthquake).
Schedule and organize Individualized Education Program (IEP) meetings.
Manage State Testing schedules and update IEP information within student database.
Ensure all operations align with State and Federal laws for Non-Public Schools (NPS) and assist with certification reviews.
Manage inventory and purchasing for office and curriculum supplies.
Handle petty cash reconciliation, lunch program invoicing, purchase orders, and billing-related inquiries.
Provide high-level administrative assistance to the School Director and Office Manager on special projects.
Provide a positive, reinforcing environment for students on the autism spectrum.
Apply positive behavior management strategies and report significant changes to educational staff.
Administer student medication as required (with proper training).