Office Administrator I

Granite Construction • Kennewick, WA

2d • Hybrid

About The Position

This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations. This position offers a hybrid schedule of four (4) days per week in the Kennewick office and one (1) day remote after an initial training period.

Requirements

• High School diploma or equivalent required.
• 0-2 year administrative and office experience
• Detailed knowledge of company operations, organizational procedures, and personnel.
• Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
• Must demonstrate ethical and professional business practices.
• Must have effective verbal and written communications skills.
• Ability to work independently.
• Ability to work well under pressure.
• Ability to problem-solve.
• Ability to handle multiple tasks and respond with a sense of urgency as required.
• Detail oriented and excellent organizational skills.
• JD Edwards World/One World.
• 10 key by touch.
• Ability to abide by Granite’s Code of Conduct on a daily basis.
• Team player.

Nice To Haves

• JWS Material Billings System (preferred).

Responsibilities

• Assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.
• Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
• Assist field operations with informational inquiries to ensure productive work environment.
• Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs.
• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.
• Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.).

Benefits

• paid holidays
• sick leave
• medical
• dental
• vision
• life insurance
• disability insurance
• flexible spending plans
• musculoskeletal health programs
• mental wellness programs
• Health Savings Account (HSA) or a Flexible Spending Account (FSA)
• 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED