Office Administrator/Executive Assistant

Jacob Hamilton Gardens Inc • Town of East Hampton, NY

97d • Onsite

About The Position

We are a growing landscape design and maintenance company seeking a highly organized and personable Office Administrator / Executive Assistant to support our daily operations. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly and professionally, and enjoys being the central point of coordination between clients and our team.

Requirements

• Strong computer skills (Outlook, Microsoft 365, Google Workspace)
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize effectively
• Previous administrative or assistant experience

Nice To Haves

• Bilingual English/Spanish is a plus
• Landscape industry experience is a plus
• Assist with job scheduling

Responsibilities

• Manage incoming emails and respond in a timely, professional manner
• Answer and direct phone calls with excellent customer service
• Coordinate and schedule meetings, consultations, and appointments
• Assist with job scheduling (experience is a plus) and other office tasks
• Order office, project supplies as needed and maintain apparel inventory
• Maintain organized records and support general administrative tasks
• Support marketing efforts through social media and promotional materials.
• Collaborate with team members to streamline processes and improve efficiency.

Benefits

• Paid time off
• 401(k) matching
• Bonus based on performance
• Company parties

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed