Office Administrator and Scale House Attendant - Everett Yard

Interwest Construction, Inc.•Everett, WA

13d•Hybrid

About The Position

The Everett Yard Office Administrator and Scale House Attendant serves as the primary point of contact for the yard office while providing essential administrative support to key managers and multiple departments. This role requires the ability to exercise independent judgment in planning, prioritizing, and organizing a diverse workload. Under the direct supervision of the Trucking Manager, this position primarily supports the Trucking Manager and Equipment Manager through administrative functions, while also providing ongoing and project-based assistance to Payroll, Accounting, and Human Resources.

Requirements

High school diploma or equivalent
Ability to prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines
Strong and professional communication skills, with the ability to interact effectively with the public
Familiarity with yard materials and operations preferred
Proficiency in Microsoft Office (Word, Excel)
Ability to work effectively with individuals at all levels of the organization
Self-starter with strong organizational skills; detail-orientated, proactive and results driven
Ability to pass pre-employment and random drug and alcohol testing in accordance with the company policy
Must be authorized to work in the Unites States and Able to satisfy employment eligibility verification requirements (E-Verify)

Nice To Haves

Experience in heavy trucking, hauling, or related operations preferred

Responsibilities

Open and close the scale house daily
Answer phones, direct calls, assist customers, and receive deliveries
Process daily ticketing; taking orders, collecting payment, and coordinating with yard staff
Perform daily cash handling and reconciliation
Weigh and scale trucks accurately
Coordinate daily trucking operations by communicating with drivers, dispatch, and yard personnel to ensure efficient deliveries
Support retail sales, including assisting with pricing and processing customer orders
Monitor and communicate yard inventory needs with operations, dispatch, and loader operators
Provide backup support to other scale house locations as needed (remote from Everett yard)
Maintain a clean and organized yard office and work environment
Assist with timekeeping and accounting duties as needed
Provide general administrative support to the Trucking Manager and Equipment Manager
Provide ongoing and project-based administrative support to Payroll, Accounting, and Human Resources