Office Administrative Assistant
About The Position
Harris Beach Murtha is seeking a dynamic and self-starting Office Administrative Assistant to join their Syracuse, NY office. This role is ideal for someone with legal administrative support experience who is looking to join an innovative, growing law firm with a long history of success. The position involves a variety of responsibilities including hospitality, administrative assistance, workflow overflow, document preparation, scanning, word processing, and more. The firm values collaboration, inclusion, ingenuity, respect, integrity, and commitment, and seeks candidates who can effectively multitask, meet deadlines, and provide solutions in a fast-paced environment.
Requirements
- 3+ years of legal administrative support experience
- Ability to work independently and proactively
- Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
- Excellent multitasking and time management abilities
- Proficiency with MS Office, scanning, and profiling of legal documents
- Superior client service and listening skills for anticipating needs of clients and attorneys
- Ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Comfortable working in the office every day
Nice To Haves
- Legal experience
Responsibilities
- Greet clients and maintain a client-ready reception area
- Maintain and schedule conference room calendars
- Coordinate food and beverage set-up
- Support IT and A/V needs
- Manage phone calls and transmit messages accurately and promptly
- Process incoming and outgoing mail including FedEx, certified mail, and UPS
- Provide daily assistance to assigned attorneys including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, processing expense reports
- Organize office copy centers, kitchen, conference rooms, etc.
- Learn the nuances and support the needs of various legal practice areas
- Perform other administrative tasks and projects as requested by attorneys and management
- Assist with other duties as needed
Benefits
- Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
