Office Administrative Assistant

Creature•Birmingham, AL

50d•Onsite

About The Position

Creature is a vertically integrated Design–Manufacture–Construct (DMC) company built to eliminate the friction of traditional construction. We align design, manufacturing, and construction into one system so projects move faster, cleaner, and with greater reliability. The same standard applies inside our walls—our workplace must operate with clarity, discipline, and ownership. Purpose of the Role Own the day-to-day operation of Creature HQ so the team can execute at a high level. This role exists to create a professional, organized, and reliable workplace by building systems, removing friction, and ensuring nothing falls through the cracks. Core Accountability Own the experience and reliability of the workplace—environment, resources, and support systems—so teams can focus on delivering results.

Requirements

3+ years experience in office operations, construction admin, or similar environment
Strong organizational skills with high attention to detail
Experience with Procore and Microsoft Office (Excel, Word, PowerPoint)
Ability to manage multiple priorities in a fast-paced environment
Strong communication and customer service skills
Ability to work independently and take initiative

Nice To Haves

Experience in construction environment
Notary certification

Responsibilities

Maintain a clean, organized, and professional office environment at all times.
Coordinate facility upkeep, manage office equipment (non-IT), track utilities, and ensure issues are identified and resolved before they disrupt operations.
Plan and execute team lunches, celebrations, and casual company events.
Ensure events are organized, on time, and reinforce a positive, high-performing culture.
Own inventory systems for kitchen supplies, snacks, swag, PPE, and basic onboarding equipment coordination.
Maintain stock levels, manage ordering, and keep storage organized and visible.
Manage toll accounts, licensing, compliance postings, and notary-related needs.
Oversee mail, shipping to jobsites, vendor relationships, and expense/utility tracking.
Ensure documentation and compliance requirements are current and accurate.
Serve as the front-line presence for guests and visitors.
Manage conference rooms, greet visitors, and support cross-functional administrative needs (travel booking, onboarding coordination, PTO tracking support).
Ensure communication flows cleanly across the office.