Office Administrative Assistant

Harris Beach Murtha • Albany, NY

12d • Onsite

About The Position

Harris Beach Murtha is seeking a dynamic and proactive Office Administrative Assistant to join their Albany, NY office. This role offers the opportunity to provide comprehensive administrative support within an innovative and established law firm. The ideal candidate will be a self-starter with a strong sense of accountability, excellent communication skills, and the ability to multitask effectively in a fast-paced legal environment. You will support various legal practice areas and contribute to the smooth operation of the office.

Requirements

• 3+ years of legal administrative support experience
• A sense of accountability for working independently and proactively
• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking and time management abilities
• Proficiency with MS Office, scanning, and profiling of legal documents
• Superior client service and listening skills for anticipating needs of clients and attorneys
• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Nice To Haves

• Legal experience

Responsibilities

• Provide daily assistance to assigned attorneys, including word processing, document production, processing check requests, time entry, initiating conflict checks, processing new client/matter requests, creating new client files, and processing expense reports.
• Learn and support the needs of various legal practice areas such as public finance, business litigation, energy, commercial real estate, corporate, municipalities and local agencies.
• Greet clients and maintain a client-ready reception area.
• Maintain and schedule conference room calendars, coordinate food and beverage set-up, and support IT and A/V needs.
• Manage phone calls and transmit messages accurately and promptly.
• Process incoming and outgoing mail, including FedEx, certified mail, and UPS.
• Organize office copy centers, kitchen, conference rooms, etc.
• Perform other administrative tasks and projects as requested by attorneys and management.
• Provide administrative assistance, workflow overflow, document preparation, scanning, profiling, word processing, and hospitality.

Benefits

• Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed