Office Administrative Assistant

Cal-AM Properties•Costa Mesa, CA

9d•Onsite

About The Position

The Office Administrative Assistant will assist the HR Department and Senior Management teams in the day-to-day operations, which will include greeting all internal and external customers, answering multi-phone lines, maintaining employee records, ordering supplies, assisting with payroll processing, and partner on speciality projects at the corporate office.

Requirements

Minimum Education: High School
Minimum Experience: 1-2 Years
Must have a valid Driver’s License and clean driving record.
Proficient with MS Office Suite

Nice To Haves

Notary Public preferred
Experience in a fast-paced environment

Responsibilities

Sorts and distributes incoming mail items to appropriate department personnel.
Greets Clients and Personnel as they enter the office.
Ensures confidentiality and controls access to sensitive information.
Keeps track of office inventory and places orders for supplies as necessary.
Sorts and ships payroll.
Creates and ships gift baskets for new home sales.
Manages and distributes corporate calendar.
Assisting in planning/organizing company events.
Audits incomplete or pending E-I9s.
Assisting with employees missing punches.
Assists employees with all internal ADP related inquiries or requests.
Manages safety meeting tracking.
Maintains historical human resource records; keeping past and current records.
Produces and submits relevant HR reports as needed.
Manages a multi-line phone and transfers calls to appropriate personnel and/or takes detailed written messages when necessary.
Filing employee documents into ADP.
Responds to inquiries regarding policies, procedures, and programs.
Tracking birthdays and anniversaries for the company.
Maintains company directory and other organizational charts.
Assisting new hires with trainings.
Processes and tracks labor law posters to ensure accuracy and compliance.
Assists HR Manager with projects.