Office Administrative Assistant

Gexpro Services • Theodore, AL

5d • Onsite

About The Position

The Office Administrative Assistant will support the daily operations of the manufacturing facility's office. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will ensure smooth office operations, maintain records, handle correspondence, and provide administrative support to the facility's management and employees.

Requirements

• Possess a High School Diploma or equivalent
• Minimum of two years of experience in administrative role
• Fluent in both written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Passion for doing a job well.
• A “self-motivated” team player.
• Able to sit for extended period of times to perform desk-based tasks.
• Able to lift 25 pounds with reasonable accommodations to move supplies or office equipment.
• Must pass a background check and drug test.

Nice To Haves

• Associate’s degree a plus
• experience in industrial environment

Responsibilities

• Answer and direct phone calls and emails.
• Greet visitors and manage the reception area.
• Maintain office supplies inventory and place orders as necessary.
• Ensure office equipment is properly maintained and serviced.
• Prepare, organize, and maintain files, records, and documentation.
• Handle confidential and sensitive information with discretion.
• Assist in organizing company events and activities.
• Facilitate effective communication among staff, management, and external partners.
• Assist with administrative tasks related to production, quality control, and shipping/receiving.
• Enter data into company systems accurately and promptly.
• Coordinate with suppliers and vendors for office and production-related needs.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Other job duties as directed by Site Manager or Director of Engineering

Benefits

• Competitive compensation
• Company Paid Life and AD&D Insurance
• Short Term and Long-Term Disability
• Various Medical, dental, vision plans to best suit your needs
• Flexible Spending Accounts and Health Savings Accounts
• Voluntary benefits that include critical illness, hospital indemnity, accident, discounts on pet, home and car insurance
• Employee assistance program and Health wellness programs
• 401(k) immediately with a competitive match
• Several paid holidays and paid time off that includes personal, sick and vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED