Office Administrative Assistant

Harris Beach Murtha • Albany, NY

7d • Onsite

About The Position

Harris Beach Murtha is seeking a dynamic and proactive Office Administrative Assistant to join their Albany, NY office. This role offers the opportunity to provide essential administrative support within a growing and innovative law firm with a long-standing history. The ideal candidate will be a self-starter with a strong sense of accountability, excellent communication skills, and the ability to manage multiple tasks efficiently in a fast-paced legal environment. This position requires a commitment to superior client service and the ability to adapt to the needs of various legal practice areas.

Requirements

• 3+ years of legal administrative support experience
• A sense of accountability for working independently and proactively
• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking and time management abilities
• Proficiency with MS Office, scanning, and profiling of legal documents
• Superior client service and listening skills for anticipating needs of clients and attorneys
• Comfortable working in the office every day

Nice To Haves

• Legal experience

Responsibilities

• Provide daily assistance to assigned attorneys, including word processing, document production, processing check requests, time entry, initiating conflict checks, processing new client/matter requests, creating new client files, and processing expense reports.
• Learn the nuances and support the needs of various legal practice areas such as public finance, business litigation, energy, commercial real estate, corporate, municipalities and local agencies.
• Greet clients and maintain a client-ready reception area.
• Maintain and schedule conference room calendars.
• Coordinate food and beverage set-up and support IT and A/V needs.
• Manage phone calls and transmit messages accurately and promptly.
• Process incoming and outgoing mail including FedEx, certified mail, and UPS.
• Organize office copy centers, kitchen, conference rooms, etc.
• Perform other administrative tasks and projects as requested by attorneys and management.

Benefits

• Competitive salary that varies based on experience, location, and hours

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed