Office Administrative Assistant

Harris Beach Murtha • Albany, NY

3d • Onsite

About The Position

Harris Beach Murtha is seeking a part-time Office Administrative Assistant for their Albany, NY office. This role is ideal for someone with administrative or office experience who is looking for part-time work and is excited to join a growing, innovative law firm with a long history. The position requires the ability to work independently, manage time effectively, and provide excellent client service. The assistant will be responsible for hospitality, event support, managing communications, processing mail, and maintaining office areas. The firm values collaboration, inclusion, ingenuity, respect, integrity, and commitment, and seeks candidates who can thrive in a fast-paced, diverse environment.

Requirements

• 1-3 years of Administrative/Office experience
• A sense of accountability for working independently and proactively
• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking and time management abilities
• Proficiency with MS Office, scanning, and profiling of legal documents
• Superior client service and listening skills for anticipating needs of clients and attorneys
• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working onsite

Responsibilities

• Greet clients and maintain a client-ready reception area
• Maintain and schedule conference room calendars, coordinate food and beverage set-up and support the IT and A/V needs
• Manage phone calls and transmit messages accurately and promptly
• Process incoming and outgoing mail including FedEx, certified mail, and UPS
• Organize office copy centers, kitchen, conference rooms, etc.
• Perform other tasks and projects as requested by attorneys and management

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed