Office Administrative Assistant B (Department of Biochemistry and Biophysics)

University of Pennsylvania

3d • $19 - $28 • Onsite

About The Position

Provide administrative and clerical support to the faculty, students, and staff. This role includes day-to-day operational responsibilities including answering telephones, bookkeeping, typing or word processing, accounting and financial management.

Requirements

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Performs accounting duties in accordance with prescribed procedures; maintains accounting records in the department including reconciling expenses for monthly reporting requirement.
• Organize and send communications for general staff meetings and other business office activities.
• Plan space needs and catering for meetings associated with business office staff.
• Create requisitions to order food for department meetings.
• Submit reimbursement requests for business office staff using Concur.
• Process guest dinner reimbursement in Concur for faculty.
• Onboarding seminar guest speakers in Ben Financials and process honorarium requests
• Assist Core Facilities Coordinator with the management of daily LN2 order assignments. Monitor orders as needed and respond to customer inquiries. Coordinate deliveries with LN2 delivery staff and respond to their inquiries
• Performs general administrative duties in support of the department including filing, picking up daily mail sorting and distributing mail, and maintaining office supplies.
• Manage weekly eShip transactions by confirming and updating funding source
• Receives and resolves minor building maintenance request, including preparing work orders as needed
• Other duties and responsibilities as assigned

Benefits

• excellent healthcare
• tuition benefits for employees and their families
• generous retirement benefits
• a wide variety of professional development opportunities
• supportive work and family benefits
• a wealth of health and wellness programs and resources
• comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
• tuition assistance here at Penn for employees, their spouse, and dependent children
• tuition assistance for dependent children at other institutions
• generous retirement plans
• pre-tax or Roth basis retirement savings
• wide variety of investment options through TIAA and Vanguard
• substantial amount of time away from work
• long-term care insurance
• wellness and work-life resources
• professional and personal development resources
• access to a wide range of University resources as well as cultural and recreational activities
• discounts and special services
• flexible work options
• forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
• adoption assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED