Office Administration

Pratt Industries•Butler Township, OH

2d•Onsite

About The Position

The office administrator will be responsible for assisting in clerical responsibilities for the facilitation of the office, such as ordering supplies and managing vendors. Responsible for answering the company phones and greeting visitors. Serve as the first point of contact for new visitors and callers to the company.

Requirements

Organization & Multitasking: The ability to manage multiple priorities and deadlines in a fast-paced environment. Possess a keen eye for detail.
Technical Literacy: Knowledge and ability to use various computer programs and applications. Proficiency with office software (Microsoft 365) and the aptitude to learn new systems.
Communication: Excellent verbal and written communication skills to interact with staff, vendors, and clients.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer literate (MS Office including Word and Excel)

Nice To Haves

Post-secondary educational degree in HR or business related field (2 to 4 year degree from college, university, technical-school, military, vocational or other advanced educational institution) is preferred.
Bi-lingual (Spanish)
Experience in manufacturing environment
At least 6 or more months of experience as a front desk receptionist
Two or more years’ experience with MS Word and knowledge of MS Excel
Self-motivated; ability to work with minimal supervision

Responsibilities

Answer the phones in a friendly, helpful, and efficient manner.
Greet visitors, vendors, customers, applicants, etc. and direct them to the appropriate company personnel.
Keep track of the whereabouts of key personnel and process their calls and messages.
Open and distribute company mail.
Comply with company policies and procedures.
Maintain vendor files.
Additional duties as assigned by management.