Office Administration

Grants Pass Toyota•Grants Pass, OR

2d•Onsite

About The Position

We are seeking an organized, personable, and detail-oriented Parts and Service Administrator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, processing parts and service repair orders, helping with vehicle titling, reconciling cash and credit cards, and processing some car deals. This will be a Monday – Friday position with occasional Saturdays. Pay will be $19/hour plus volume based bonuses.

Requirements

High school diploma or GED equivalent required
2+ years working in office admin
Computer literate and proficient using Microsoft Office, especially Excel.
Experience using office machinery (fax, printer, copier, phone systems etc.)
Excellent customer service skills
Organized and detail-oriented
Outstanding communicator both verbally and written

Nice To Haves

Associate’s degree in office administration, management or related field preferred
Accounting or Bookkeeping experience preferred.
High school or equivalent (Preferred)

Responsibilities

Check service and parts repair orders for completeness and post into accounting
Help process all new / used vehicles for registration in the appropriate state making sure lien notations are made in accordance of lender agreement requirements
Follow-up on outstanding titles if not received in a timely manner
Process payoff checks and mail to appropriate lenders
Process dealer trade paperwork / title-work
Responsible for assigned schedule reconciliations
Any other duties as assigned by management
Will be cross-trained at all office positions
Various Reconciliations including cash tills and credit card receipts.
Posts all open items in accounts payable on a daily basis.
Reconciles cash schedule.
Maintains petty cash system.
Maintain state and federal required forms from vendors such as W-9 and Retail Certificates
Answers all vendor inquiries.
Assists in monthly closings.
Maintains a professional appearance and a neat work area.