Office Administration Specialist

Coty • Calabasas, NY

2d • Onsite

About The Position

OFFICE ADMINISTRATION SPECIALIST SANFORD, NC COTY is looking for smart leaders who are fast and passionate. The Office Administration Specialist serves as a key partner to the leadership team providing high level administrative support and facilitating internal and external communications. This role will work closely with the General Manager and serve as a key point of contact for employees and visitors, support leaders and teams with logistics and communications, and help streamline processes through strong organization, attention to detail, and professionalism. Working for Coty means our people make us who we are. They are the brightest minds bringing innovative concepts to life. If you’re someone unwilling to settle, likes to envision larger possibilities, accelerate learning, and push boundaries – we’d love to hear from you! Working at Coty means being part of an inclusive workplace committed to diversity and equity, valuing diverse perspectives and backgrounds. Your ideas will count, fostering a career where you can achieve more than you ever imagined.

Requirements

• Degree in Business Administration or related field
• Minimum of two years’ experience in an office environment, or Administrative Assistant role
• Strong Knowledge of computer applications (Word, Excel, PowerPoint)
• Strong oral and written communication skills

Nice To Haves

• Knowledge of Manufacturing Operations desired
• Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint and SAP system
• Possess excellent oral and written communication skills
• Familiarity with digital communication and graphic tools

Responsibilities

• Support the General/Plant Manager and Senior Leadership Team (SLT) as needed in daily activities
• Handle extensive follow-up subjects referred by the Leadership Team to other management personnel for information and comment
• Frequently contact persons of substantially higher rank within and outside the company to supply or obtain information often needed quickly. These situations often require considerable discretion and tact
• Oversee the Company Store, inventory flow, staffing and budget with guidance of the HR Director or designee
• Serve as site communication lead ensuring consistency and use of appropriate tools as well as continuous improvement
• Site PPE coordinator (coordinate uniforms, safety shoes & safety glasses)
• Serve as primary contact for site tours by outside visitors/groups
• Facilitate outside donation requests and community outreach support/funding with guidance of HR Director or designee
• Execute the stock allocation Daily Management System (DMS) and track all process measures and Key Process Indicators (KPIs)
• Administrative functions including facilitating meetings and travel, completing expense reports, ordering supplies, etc
• Maintains confidence and protects operations by keeping information confidential
• Responsible for managing the site canteen, including budget oversight and operational standards
• Lead internal and external communication initiatives to ensure consistency and engagement
• Animate the Sustainability Committee, driving new action plans, routines, and targets
• Define and maintain the plant’s visual standards, including signage, meeting rooms, and overall site aesthetics
• Act as Project Leader for cross-functional initiatives, ensuring timely execution and alignment with site objectives
• Adherence to site GMP rules
• Other duties as assigned

Benefits

• Health, dental, vision and disability insurance
• 401(k) with generous employer match
• paid time off
• Gender neutral parental leave
• Tuition reimbursement
• Benefits and compensation program descriptions are general in nature and may be subject to change; specific benefits eligibility and details will be provided in offer materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level