Office Administration Coordinator

Husch Blackwell•Denver, CO

11h•$39,000 - $69,000•Onsite

About The Position

Husch Blackwell LLP is hiring an Office Administration Coordinator for its Denver, Colorado office. This position works fully onsite and provides essential office support across administrative and operational areas, coordinating with teams and departments and delivering customer service to internal and external clients. The role may support front desk operations, hospitality, office services, and the Administrative Support Team. Duties include welcoming visitors, managing calls and conference rooms, coordinating catering and events, processing mail and invoices, maintaining office spaces and supplies, supporting administrative projects, and assisting colleagues in the local office and across the Firm. The position also participates in emergency preparedness and safety activities and may provide support at after-hours Firm events. The role requires sound communication, organizational, customer-service, problem-solving, confidentiality, and technology skills. The successful candidate will manage competing priorities, work collaboratively, remain calm under pressure, and take ownership of tasks. The position involves frequent computer and office-equipment use, regular movement of office equipment weighing up to 50 pounds, occasional movement around the office, and remaining stationary for 50% of the time. The expected Colorado compensation range is $39,000–$69,000, depending on skills, experience, location, and other factors permitted by law. Bonus opportunities are discretionary, non-guaranteed, and dependent on individual and Firm performance. Full-time employees receive medical and dental coverage, life and disability insurance, a pre-tax flexible spending account, an employee assistance program, paid time off, paid holidays, retirement plan participation after eligibility requirements are met, and other benefits.

Requirements

High school diploma or GED required.
3–5 years of relevant experience required.
Professional written and verbal communication, proofreading, and organizational skills.
Ability to learn, adopt, and master existing and emerging technologies relevant to the role.
Ability to work collaboratively, solve problems, communicate positively, and support team success.
Ability to cope with office demands and remain calm under pressure.
Ability to conduct business confidentially.
Proactive problem-solving, judgment and discretion, workflow management, clear communication, and accountability.
Service mindset and ability to build relationships across all levels.
Technology proficiency, including AI, automation, and continuous upskilling.
Attention to detail, multitasking, adaptability, and ability to work in dynamic, high-pressure environments.
Ability to frequently move office equipment weighing up to 50 pounds, occasionally move around the office, frequently operate a computer and other office equipment, communicate and exchange accurate information, and remain stationary for 50% of the time.

Nice To Haves

Associate degree preferred.
Relevant experience in a professional services environment preferred.

Responsibilities

Provide onsite administrative and operational support and customer service to internal and external clients.
Help create a welcoming, collegial office environment and collaborate with local and Firm-wide teams.
Edit, proofread, maintain, and revise documents; process, scan, save, retrieve, and distribute documents.
Operate office equipment and use relevant document management, calendaring, accounting, and workflow technologies.
Schedule conference rooms and coordinate meetings, including complex and multi-location meetings with videoconferencing or web participation.
Process expenses, reimbursements, check requests, invoices, and client or Firm chargebacks using accounting software.
Understand local emergency procedures, respond appropriately to emergencies, and serve on the local emergency preparedness and safety team.
Provide backup for other Office Administration Coordinators, including front desk and conference room coverage.
Greet visitors, offer hospitality, maintain lobby and common areas, monitor lobby security, manage visitor technology devices and security badges, and validate parking where applicable.
Maintain front desk, visitor, delivery, conference room, parking, and access-card logs; answer and direct calls; enter work orders where applicable.
Monitor conference room reservations, resolve scheduling conflicts, and ensure meetings are properly set up with technology, catering, and other requested services.
Serve on the AtHoc team as an Alert Publisher and Accountability Officer.
Coordinate catering and onsite events, communicate hospitality setups and audio-visual needs, and provide support for after-hours Firm-sponsored events.
Prepare and maintain meeting rooms, including room layouts, equipment, food and beverage service, and post-meeting upkeep.
Monitor maintenance and repairs for kitchen catering equipment and appliances; assist with clerical projects and event setup or breakdown.
Collect, sort, log, scan, and distribute incoming mail and packages; operate USPS mailing equipment and support shipping through PS Ship, Pitney Bowes, USPS, FedEx, and UPS.
Assist colleagues with online FedEx accounts and other air bills, deliver certain mail to the post office, and maintain mailroom supplies.
Maintain office supplies, copy rooms, kitchens, break rooms, visiting offices, and common areas; clean and sanitize kitchen equipment as needed.
Run errands, including catering pickup, bank deposits, and document delivery; prepare offices for new hires and reactivate space after departures.
Monitor office conditions for safety issues and contact appropriate people about equipment malfunctions or repairs; serve as a vendor contact for office and hospitality equipment maintenance.
Use Firm workflow software, BHN, to process administrative projects; update project logs and attend department meetings.
Coordinate travel arrangements, including airline reservations and check-ins, hotels, and car arrangements.
Participate in regular team meetings and exchange information and training tips with team members.

Benefits

Medical coverage
Dental coverage
Life insurance
Short-term disability insurance
Long-term disability insurance
Pre-tax flexible spending account for certain medical and dependent care expenses
Employee assistance program
Paid Time Off
Paid holidays
Retirement plan program after meeting eligibility requirements
Discretionary bonus opportunity; non-guaranteed and dependent on individual and Firm performance