Office Admin

IntelliPro Group Inc.•Foothill Ranch, CA

1d•$36•Onsite

About The Position

This role is for an Office Administrator responsible for managing the day-to-day operations of the office. This includes front desk/reception duties, employee support, and overseeing office services. The administrator will handle all aspects of mail and shipping, troubleshoot office equipment like printers and copiers, and provide support for conference room technology. They will also manage office supplies, coordinate meetings and events, assist with employee moves and special projects, and liaise with vendors and internal departments. A key part of the role involves participating in the Emergency Fire Warden/Safety program. The ideal candidate must be comfortable working independently from the front desk and managing multiple priorities effectively.

Requirements

Bachelor's degree.
3–5 years of administrative/office administration experience.
Strong customer service, communication, organization, and attention to detail.
Strong Microsoft Office skills — Word, Excel, PowerPoint.
Tech-savvy with conference room/AV equipment.
Ability to multitask and manage competing priorities.
Professional, adaptable, resourceful, and team-oriented.
Able to lift up to 50 lbs.

Responsibilities

Manage day-to-day office administration, front desk/reception, employee support, and office services.
Handle mail, shipping & receiving, including USPS, FedEx, UPS, DHL, accountable mail, and rush deliveries.
Support and troubleshoot office printers/copiers, supplies, maintenance, and escalation to technical teams.
Provide conference room/AV support, including WebEx, Skype, teleconference, and VTC setup.
Manage office, kitchen, coffee, water, and conference supplies, including inventory/par levels and storage areas.
Coordinate meetings, events, catering, agendas, presentations, and business correspondence using Microsoft Office.
Assist with employee desk moves, phone lists, desk assignments, personnel moves, logistics, and special projects.
Coordinate with vendors and internal departments to resolve day-to-day administrative and office-service issues.
Participate in the Emergency Fire Warden/Safety program.