Office Admin/Manager

Stealth-mode Battery Startup • Fremont, CA

8h • Onsite

About The Position

We are a stealth-mode battery startup developing cutting-edge battery technology. Our mission is to revolutionize battery technology to accelerate the global transition to clean energy. By leveraging innovative materials, advanced manufacturing techniques, and next-generation energy storage architectures, we are building the future of sustainable energy. The Office Admin will both support daily operations at our battery prototyping facility. This role is responsible for maintaining a professional, well-organized environment and coordinating site logistics, vendor access, and general administrative support. The Office Admin serves as a key on-site resource to ensure smooth execution of day-to-day activities during both buildout and ongoing facility use.

Requirements

• 2+ years in an administrative or operational support role
• Exceptional skills in organization, time management, and attention to detail.
• Clear and professional communication
• Able to work independently in a dynamic and evolving environment
• Fast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)
• Must have reliable transportation for inter-office travel

Responsibilities

• Manage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.
• Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.
• Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.
• Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.
• Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.
• Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).
• Provide basic administrative support as needed to site teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed