Office & Admin Coordinator
About The Position
Edlink is seeking a part-time Office & Administrative Coordinator to ensure the smooth operation of their Austin office and enhance the daily employee experience. This role is focused on execution and requires an organized, dependable, and proactive individual who enjoys supporting others. The coordinator will manage recurring office operations, team lunches, vendor coordination, onboarding/offboarding logistics, light administrative tasks, and employee experience initiatives. This is a part-time, in-person position based in their downtown Austin office, estimated at 20-25 hours per week, with potential to increase to 30 hours during busy periods. There is a possibility for this role to transition to full-time based on performance, business needs, and company growth.
Requirements
- Availability to work approximately 20-25 hours per week in person from the Austin office, with occasional flexibility.
- Strong organizational skills and attention to detail.
- Proactive approach; ability to identify and take ownership of tasks.
- Clear, professional communication.
- Good judgment, discretion, and reliability.
- Comfort working in a fast-moving startup environment with shifting priorities.
- Service-minded attitude without needing constant direction.
- Ability to manage multiple small tasks and follow through consistently.
- Comfort coordinating with vendors, employees, candidates, and company leadership.
- Ability to make routine decisions independently and escalate larger issues appropriately.
Responsibilities
- Maintain office organization, stock, cleanliness, and readiness for daily use.
- Monitor, order, restock, and organize office supplies, snacks, drinks, and kitchen items.
- Coordinate with vendors, building management, cleaning services, maintenance teams, and other external partners.
- Receive, organize, and distribute mail, packages, deliveries, and office shipments.
- Support office access, badges, keys, parking, and other workplace logistics.
- Coordinate recurring team lunches, including ordering, setup, cleanup, and vendor communication.
- Support team celebrations, quarterly events, new-hire welcomes, and other in-office gatherings.
- Assist with preparing desks, equipment, welcome materials, and office access for new hires.
- Support onboarding and offboarding logistics, including equipment coordination and workspace setup/cleanup.
- Provide light scheduling, travel, reservation, and logistics support.
- Assist Finance, Operations, and People Ops with receipts, vendor information, documentation, and office-related administrative tasks.
- Maintain simple checklists and documentation for smooth recurring office processes.
Benefits
- Benefits and additional details will be shared during the interview process.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
