Office Admin Associate- Urology

The Ohio State University

7d • Onsite

About The Position

This position serves as the Administrative Associate for the Department of Urology and provides advanced administrative, organizational, and operational support to ensure the efficient functioning of the department. The role supports departmental leaders, faculty, administrators, and other high‑level stakeholders by managing complex calendars, coordinating workflow, preparing documents, and overseeing the flow and distribution of information. The Administrative Associate exercises discretion and sound judgment when handling inquiries, confidential materials, and sensitive issues, and maintains strong working relationships across the department to facilitate effective operations. Responsibilities include creating and managing detailed domestic and international travel itineraries; processing timekeeping, travel, expense, payables, and procurement transactions; and preparing reports or researching system‑related questions as needed. The position may collaborate on special events, including venue selection, catering coordination, and communication materials, and may engage with vendors or support large mailings and project logistics. As a primary point of contact for the department, the Administrative Associate greets and directs visitors, provides a professional and welcoming environment, and offers backup support to other administrative staff to ensure continuity of operations.

Requirements

• High School diploma or GED
• 2 years of relevant experience required
• Requires successful completion of a background check

Nice To Haves

• Certification or vocational training may be required
• Associate degree in relevant field may be preferred
• 4-6 years of relevant experience preferred
• Six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
• Three months experience (300 hours course work) in budgeting
• Six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
• Three months experience (300 hours course work) in supervision management
• Three months experience (300 hours course work) in interviewing

Responsibilities

• Creating and managing detailed domestic and international travel itineraries
• Processing timekeeping, travel, expense, payables, and procurement transactions
• Preparing reports or researching system-related questions as needed
• Collaborating on special events, including venue selection, catering coordination, and communication materials
• Engaging with vendors or supporting large mailings and project logistics
• Greeting and directing visitors
• Providing a professional and welcoming environment
• Offering backup support to other administrative staff to ensure continuity of operations

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost
• Paid time off, including sick and vacation time and 11 holidays
• State retirement plan or an alternative retirement plan, both with generous employer contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED