Office & Accounting Coordinator

Abstrakt Marketing Group LLC • Milton, GA

23h • Onsite

About The Position

This role involves a variety of tasks related to accounts payable, job costing, and general office and operational support. Key responsibilities include verifying and entering invoices into QuickBooks, assisting with job costing and operations tracking, handling phone calls, managing customer information in CRM, and coordinating between field and office operations. The position also entails office administration duties such as recording credit card transactions, assisting with payroll timesheets, intercompany data entry, updating financial models, reconciling credit card statements, and recording weekly payroll journal entries. The coordinator will also collaborate with the accounting team to enhance financial operations and streamline workflows.

Requirements

• Highly Organized
• Comfortable with receiving phone calls, is friendly
• Understands construction workflow
• Good Communicator

Responsibilities

• Verify Invoicing and enter A/P into QuickBooks with proper coding
• Help with Job Costing and Operations Tracking
• Handle Phones, entering customer information into CRM
• Help assist with field to office coordination
• Help assist with Office Administrations
• Record and code company credit card transactions
• Assist with entering and verifying employee timesheets in the payroll system
• Assist with intercompany data entry and tracking among Ace Paving and AP Milling
• Update project financial models with invoice dates, revenue amounts, cost data, and other financial inputs
• Reconcile receipts for credit card statements
• Recording weekly payroll Journal Entry
• Work with the accounting team to streamline workflows and support better financial operations

Benefits

• Benefit package including medical health insurance (company pays full premium after 2 years, partial prior to that)
• 401K company matching retirement plan
• Accrued PTO
• Year end BONUS

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees