Office | Accounting Administrator

Sealand Building Group•Lower Sackville, NS

7d•Onsite

About The Position

The Office & Accounting Administrator is responsible for supporting the day-to-day administrative and accounting activities of the company. This position plays an important role in maintaining accurate financial records, coordinating office operations, and providing administrative support to employees, managers, customers, and vendors. The successful candidate will be organized, dependable, and comfortable managing multiple priorities in a fast-paced construction environment. This role requires strong attention to detail, and sound judgment. This is an office-based position.

Requirements

Minimum of 4 years of experience in a similar position.
Experience with Microsoft Office suite and accounting software
Understanding of basic accounting principles, including accounts payable, accounts receivable, reconciliations, and general ledger coding.
Strong organizational and time-management skills.
Strong written and verbal communication skills.
Excellent attention to detail and commitment to accuracy.
Ability to prioritize tasks and manage competing deadlines.
Professional and courteous approach when dealing with employees, customers, vendors, and visitors.
Ability to work independently while contributing positively to a team environment.
Strong problem-solving skills and willingness to take initiative.
Ability to maintain confidentiality and exercise sound judgment.
Dependable, adaptable, and committed to following tasks through to completion.

Nice To Haves

Embrace technology
Enjoy data-entry more than most people.
Are thoughtful and express yourself clearly
Post-secondary education in accounting, business administration, office administration, or a related field is preferred.

Responsibilities

Process accounts payable invoices, ensuring appropriate approvals, coding, and supporting documentation are obtained. Address any discrepancies.
Assist with accounts receivable administration.
Reconcile vendor statements and investigate discrepancies.
Prepare deposits and record incoming payments.
Prepare and process purchase orders
Ensure employee timesheets are completed weekly and ready for review.
Ensure all visa receipts are submitted, coded and ready for review.
Import transactions from the credit card platform to the accounting platform and reconcile bimonthly.
Assist Finance Team with month end and year end procedures as assigned.
Coordinate the daily administrative activities of the office and help ensure efficient office operations.
Responsible for general office upkeep and organization
Answer direct telephone calls, emails, and general inquiries.
Welcome visitors, customers, vendors, and employees in a professional manner.
Order office supplies and coordinate office equipment, maintenance, and service requirements.
Schedule meetings, coordinate calendars, and assist with travel arrangements when required.
Provide administrative assistance to project teams, management, and other departments as required.
Communicate with employees, customers, subcontractors, suppliers, and other external contacts.
Assist with special projects and perform other related duties as assigned.
Manage all crew and office team hotel bookings, make changes and reconcile invoices.