Office & A.P. Coordinator (Mortgage Banking)

CBC Mortgage Agency•South Jordan, UT

1d•$20 - $25•Onsite

About The Position

The Office & AP Coordinator provides administrative and accounting support to ensure the efficient operation of the office. This position is responsible for processing accounts payable, serving as the primary receptionist, and providing general office support to employees and visitors. The ideal candidate is organized, detail-oriented, customer-focused, and enjoys performing a variety of administrative and accounting duties in a fast-paced mortgage banking environment.

Requirements

Ability to prioritize multiple responsibilities and meet deadlines
Strong verbal and written communication skills
Professional telephone etiquette and customer service skills
Ability to work independently with minimal supervision
Ability to maintain confidentiality
Positive, team-oriented attitude with a willingness to assist wherever needed
Knowledge of accounts payable procedures and office administration
High school diploma or equivalent required
Proficiency with Microsoft Office, especially Outlook and Excel
Must be authorized to legally work within the United States of America.

Nice To Haves

Associate degree or accounting coursework
Two or more years of accounts payable, bookkeeping, receptionist or administrative experience preferred
Experience with computerized accounting software

Responsibilities

Greet visitors in a professional and courteous manner.
Answer and direct incoming phone calls.
Receive, sort and distribute incoming mail and deliveries.
Prepare outgoing mail and packages.
Maintain a clean, organized, and welcoming reception area.
Provide exceptional customer service to employees, clients, vendors and visitors.
Order and maintain office and kitchen supplies.
Assist with meeting room preparation and office events.
Coordinate service requests with office vendors and building management.
Assist with employee onboarding and office setup.
Support the Accounting department with administrative tasks.
Review vendor invoices for accuracy and proper supporting documentation.
Code invoices to the appropriate general ledger accounts and obtain required approvals.
Enter the invoices into the accounting system accurately and in a timely manner.
Prepare weekly payment batches, including ACH payments and wire transfers.
Respond to vendor inquiries professionally and promptly.
Process employee expense reimbursements in accordance with company policy.
Assist with month-end accounts payable close activities.