OEM Specialist

Saline County • Benton, AR

1d • Hybrid

About The Position

Under the supervision of the Deputy Director of Emergency Management, the OEM Specialist performs professional, technical, administrative, and operational work supporting all functions of the Saline County Office of Emergency Management. The position is responsible for managing the daily administrative functions of the office while assisting with emergency planning, disaster response, resource coordination, training, special operations, and Emergency Operations Center (EOC) activities. The OEM Specialist serves as the primary office administrator while also functioning as an operational emergency management professional capable of responding to incidents, coordinating resources, supporting emergency operations, and assisting partner agencies throughout Saline County. Unlike a traditional clerical position, the OEM Specialist is expected to operate in both office and field environments and support all phases of emergency management. This position is designated as a safety sensitive position as defined by Act 593 of 2017. An essential function is the ability to work in a constant state of alertness and in a safe manner.

Requirements

• Completion of a bachelor’s degree in emergency management or a related field plus 1 to 2 years of relevant experience in emergency management.
• Ability to write reports, business correspondence, and policy/procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to maintain a professional working relationship with key partners, including: All Fire Departments, Sheriff’s Office, Municipal Police Departments and EMS Agencies, Arkansas Division of Emergency Management (ADEM), FEMA, Arkansas State Policy and Arkansas Department of Health, Hospitals, School Districts, utility providers, volunteer organizations and local industry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Valid Arkansas Driver's License is required during the applicant’s employment with Saline County.
• Each employee whose salary and/or benefits are funded by any portion of EMPG funding shall complete the following 15 courses during their first full EMPG period of performance to retain employment.
• The following certifications are to be completed within one year of employment: IS-100 Introduction of ICS, IS-200 ICS for Initial Response, IS-700 An Introduction to the National Incident Management System, IS-800 In Introduction to National Response Framework, G-300 – Intermediate Incident Command for Expanding Incidents, G-400 – Advanced Incident Command for Complex Incidents, FEMA Professional Development Series: IS-120.a – An Introduction to Exercises, IS-230.d – Fundamentals of Emergency Management, IS-235.b – Emergency Planning, IS-240.b – Leadership and Influence, IS-241.b – Decision Making and Problem Solving, IS-242.b – Effective Communication, IS-244.b – Developing Volunteer Resources, Exercise Training: IS-130.a - How to be an Exercise Evaluator, L-0146 - Homeland Security and Evaluation Program (HSEEP) within 2 years.
• Ability to think and act quickly and appropriately in emergencies and highly stressful situations.
• Ability to work effectively with all regulatory agencies and with the public in a courteous, efficient manner.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must be able to interpret a variety of county, state, and federal laws, make decisions and take action accordingly.
• An essential job function is the ability to work in a contact state of alertness and in a safe manner.

Nice To Haves

• HazMat Technician
• Basic Search and Rescue
• Technical Rescue Disciplines
• Arkansas Certified Emergency Manager (when eligible)
• Public Information Officer
• WebEOC
• CPR/AED
• Emergency Vehicle Operations

Responsibilities

• Manage daily office operations, answer telephones, and handle public inquiries.
• Maintain calendars, scheduling, electronic/paper filing systems, and coordinate office supplies and purchasing.
• Prepare correspondence, meeting agendas, minutes, and administrative reports.
• Process payroll and maintain employee leave records, compensatory time tracking, and personnel files.
• Maintain employee certifications, training records, and travel documentation.
• Maintain confidential personnel records.
• Process invoices, track expenditures, and assist with annual budgeting.
• Maintain purchasing and inventory records.
• Assist with grant documentation and FEMA reimbursement tracking.
• Maintain required documentation for the Arkansas Division of Emergency Management (ADEM), FEMA, Homeland Security grants, Emergency Management Performance Grant (EMPG), Hazard Mitigation Assistance Grants, Public Assistance documentation, and county record retention requirements.
• Maintain emergency plans, update resource databases, maintain emergency contact lists, and conduct exercises.
• Coordinate training, prepare situation reports, and coordinate public education programs.
• Staff the Emergency Operations Center (EOC) during emergencies.
• Coordinate incoming resource requests, track personnel and equipment, maintain incident documentation, and manage WebEOC entries.
• Deploy to emergency scenes, assist with damage assessments, coordinate shelter support, and assist with Incident Action Plan (IAP) documentation.
• Respond to after hours call on a on-call rotation to be determined by the Director.
• Support disaster documentation, damage assessment, FEMA Public Assistance, and recovery coordination.
• Collect hazard data and assist with mitigation planning and grant applications.
• Maintain operational readiness and assist county agencies during emergency incidents, including: Hazardous Materials (HazMat) incidents, Search and Rescue (SAR) operations, Emergency communications and Mobile Command operations, Incident logistics, resource tracking, and disaster deployments, Emergency equipment management.
• Safely operate county emergency management vehicles, trailers, boats, UTVs, communications equipment, generators, and specialized response equipment.
• Perform any other related duties as required or assigned.

Benefits

• Group health, dental and life insurance is paid by the County for the employee’s coverage provided the employee obtains a wellness check within the designated time frame.
• For employee retirement, the County contributes 15.32% per pay period of the employee’s gross towards the employee’s retirement through the Arkansas Public Employees’ Retirement System.
• Bilingual pay of $2,080 is available once proficiency has been established.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level