Occupancy Specialist II (Enterprise-Abbott & Schoolhouse Apartments)

WinnCompanies•Waterbury, CT

11d•Onsite

About The Position

WinnCompanies is seeking an Occupancy Specialist II to join their team at Enterprise-Abbot & Schoolhouse Apartments, which are two affordable housing communities for the elderly and disabled in Waterbury, CT. The role involves assisting the Property Manager with tenant recertifications (initial, interim, and annual) for multilayered affordable housing programs. The position offers a pay range of $21.00-$24.59 per hour, dependent on experience, and operates on a Monday through Friday schedule from 8:00 AM to 5:00 PM.

Requirements

High school diploma or GED equivalent.
3-5 years of relevant work experience.
Previous experience with Project-Based Section 8 and Low-Income Housing Tax Credit (LIHTC) programs.
Knowledge of LITHC & HUD regulations.
Experience with computer systems, particularly Microsoft Office.
A current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy.
Excellent customer service skills.
Solid verbal and written communication skills.
Good organizational and administrative skills.
Ability to consistently meet required deadlines and follow schedules.
Ability to complete repetitive tasks with a high level of detail.
Ability to plan and schedule 4 months of work activity.

Nice To Haves

Associate's degree.
Bilingual in English and Spanish is a plus.
Experience with Yardi or RealPage property management software.
SHCM certification.
COS or CPO certifications.

Responsibilities

Process initial, interim, and annual recertifications.
Notify residents of their impending recertifications using notices supplied by Property Management Software.
Conduct the recertification interviews with residents.
Review each recertification to ensure that all checklist items are complete.
Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks, and other organizations (e.g., drug stores).
Complete the recertification worksheet necessary to prepare the voucher (i.e., Form 50059) for the local HUD office, state agency, or local housing authority.
Complete the recertification worksheet so that the annual Tax Credit reports (Tenant Income Certification TIC) may be prepared for the state compliance agency.
Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary.
Ensure all information is accurate and entered in the Property Management Software.
Comply with company policies regarding the proper treatment of Tax Credit and Resident files.
Assist the Property Management staff with all facets of the move-in process.
Ensure that files comply with the regulations of all funding/regulatory agencies, such as HOME and HIF.
Ensure the proper treatment of residents’ personal and private information; maintaining such records in accordance with local, state and/or federal law.
Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due.
Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered on time.
Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations, including but not limited to: completing guest cards, purging the waitlist at periodic intervals to ensure active and available prospects are at the top of the list, keeping in contact with the top prospects to ensure interest continues when vacancies become available.
Engage in marketing activities to increase prospect activities.
Show vacant apartments or take prospects on property tours to solidify interest and pre-qualify applicants as necessary explaining income qualifications and required documentation for certification process.
Perform special assignments as necessary.