Occupancy Planning Project Manager
JLL•Pleasanton, CA
•$100 - $100•Remote
About The Position
Part-time position supporting a healthcare client's workplace strategy and occupancy planning teams. You'll combine project management with occupancy planning expertise to optimize workplace solutions, manage facilities projects, and drive strategic space utilization decisions.
Requirements
- Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field
- 7-10 years occupancy planning experience OR 10-15 years facilities/project management experience
- CAFM (Computer-Aided Facility Management) systems
- Advanced Excel (pivot tables, VLOOKUP, data analysis)
- Microsoft Office Suite (especially PowerPoint)
- Space management technologies and planning software
- Ability to analyze occupancy metrics and apply planning ratios
- Strategic thinking with ability to simplify complex problems
- Experience managing regional facilities programs
- Proven ability to influence diverse stakeholders and lead cross-functional teams
- Strong organizational skills in fast-paced environments
- Excellent written and verbal communication
- Decisive, results-driven, and accountable
- Ability to work independently and multi-task
- Comfortable reorganizing priorities daily
- Strong interpersonal skills for executive-level interactions
- Subject matter expertise in workplace programs and utilization data
- Candidates must be authorized to work in the United States without sponsorship.
Nice To Haves
- PMP or similar certification
Responsibilities
- Oversee ground-up facilities projects from programming through completion
- Manage project scheduling, budgets, consultant/contractor selection, and approvals
- Provide financial oversight including cost reports and monthly tracking
- Ensure adherence to processes while adapting to dynamic business needs
- Create occupancy plans aligned with business strategy
- Forecast space requirements and develop space needs assessments
- Prepare migration plans, schematic schedules, and stack/block fit plans
- Enforce space policies and guidelines with account teams
- Lead change management and client communications
- Serve as primary liaison between business divisions and client teams
- Support employee transitions across diverse geographies
- Participate in client meetings and business development presentations
- Develop and maintain occupancy reports (occupant data, space supply/demand)
- Track seat demand at site and business unit levels
- Ensure accurate project status and financial reporting
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
