Occupancy Planner

JLL•Beaverton, OR

3d•Onsite

About The Position

The Occupancy Planner will need to have a great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required. The Occupancy Planner will be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level. The Occupancy Planner will be assisting with the development of migration plans and sequencing of group-level moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. They will ensure that planning is aligned with corporate guidelines, and that all scenarios follow established workplace design standards. They will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. The Occupancy Planner will get familiar with space utilization methods and presenting utilization data to drive productive space, as well as ensuring that data is well documented and up to date on presentations and in our CAFM system for your projects.

Requirements

Strong interpersonal skills with an ability to interact with executive level external and internal clients
Excellent communication and storytelling skills are important – both written and spoken
Ability to work independently, multi-task, and manage time to meet deadlines.
Strong prioritization, organizational skills, and agility
Proven ability to use advanced skills in Microsoft Excel (pivot table, cell calculations)
Ability to read architectural floor plans and proficiency in AutoCAD
Proven presentation skills with PowerPoint to tell a story
Ability to read complex occupancy data and report out results
Strong team player
Bachelor's Degree in Real Estate, Finance, Architecture, Interior Design, Construction Management, or related field is required
Minimum of 3 – 5 years of experience in corporate environment furniture layouts
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations and building code compliance is highly desirable
CAFM system experience (Archibus or Tririga experience is desirable)

Responsibilities

Prepare and update project status reports on actual seat demand versus projected seat demand at the building level.
Report out on the current supply and capacity, and forecast inventory changes as required.
Assemble, update, and report top-down and bottom-up seat count projections collected at the group-level for an annual planning horizon.
Work with the client to reconcile discrepancies from top-down projections.
Track and report actual seat demand at the group level.
Assist with the development of migration plans and sequencing of group-level moves.
Facilitate and/or resolve planning issues identified in customer planning meetings.
Ensure planning is aligned with corporate guidelines and that all scenarios follow established workplace design standards.
Recommend, educate, and enforce space policies/standards, procedures and protocols.
Notify the client of customer requested exceptions.
Get familiar with space utilization methods and present utilization data to drive productive space.
Ensure that data is well documented and up to date on presentations and in our CAFM system for your projects.
Ensure accurate reporting of information.
Foster critical relationships between various individuals and organizations.
Review and resolve planning forecast requirements, concerns and issues for assigned buildings and neighborhoods with Corporate Real Estate.
Foster relationships and partner with business unit admins and points of contact.
Provide design presentations for furniture layouts and options from existing inventory.
Build stack plans and PowerPoint presentations specific to building details needed to support Strategic Planning and Sr. Planners.
Be meticulous about details and data.
Review planning strategies that drive construction projects and support implementation of these projects.
Provide move furniture plans for approval to client leaders.
Coordinate with internal move and facility management teams.
Develop migration plans and conduct facility audits; and ensure accuracy.
Coordinate with other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed.