Occupancy Planner

JLL•San Antonio, TX

10d•Onsite

About The Position

JLL is seeking an Occupancy Planner to join their Occupancy Planning and Management team. The role involves tracking, analyzing, and updating space data to develop scenario and occupancy plans for a client's portfolio in a designated region. This position requires fostering relationships with various individuals and organizations, ensuring coordination with business units like facility management for accurate growth projections, and developing planning strategies that drive construction projects. Regular facility audits, monthly reporting, periodic data audits, tracking utilization data and trends, gathering space and adjacency requirements, updating space layouts, and developing space planning and block diagrams are key responsibilities. The role also focuses on planning and managing portfolios, maximizing space, and assisting clients with migration plans, group moves, and individual moves, utilizing qualitative and quantitative data to understand supply and demand. A significant part of the role involves understanding space utilization methods, presenting utilization data, reconciling discrepancies with top-down projections, and tracking/reporting actual seat demand at the group level.

Requirements

Critical thinking skill sets.
Ability to tell a story through data.
Skills in Microsoft Excel (pivot table, vlook-up, cell calculations).
Understanding of floorplans.
Proficiency in Microsoft Office Suite.
Ability to consolidate data and floor plans into PowerPoint Presentations for clients.
Excellent communication skills (written and spoken).
Strong interpersonal skills.
Ability to understand complex ideas and communicate them to others.
Ability to interact with executive-level external and internal clients.
Ability to ask the right questions to understand underlying client needs.
Strategic thinking.
Ability to simplify complex issues.
Ability to see the big picture.
Ability to drive results.
Thrive on change with an appetite for risks.
Proactive and innovative with solutions.
Intellectual curiosity towards digital drive.
Hunger for learning.
Urge to meet deadlines.
Literacy in reading and interpreting floor plans.
A working knowledge of occupancy utilization, office design principles and trends such as the mobile or collaborative workplace.
Attentive to detail and accuracy - particularly numbers and spatial creativity.
Work experience in occupancy or space planning for corporate clients; or interior office planning, furniture planning/management, move/project management, or related Facilities function in a corporate real estate setting.
Candidates must be authorized to work in the United States without sponsorship.
This position does not provide visa sponsorship.

Responsibilities

Tracking, analyzing, and updating space data.
Developing scenario and occupancy plans for client portfolios.
Fostering relationships between various individuals and organizations.
Ensuring coordination and collaboration among business units, especially facility management, for accurate growth projections.
Developing planning strategies that drive construction projects and support their implementation.
Conducting regular facility audits.
Monthly reporting.
Periodic data audits.
Tracking and managing utilization data and trends.
Gathering space and adjacency requirements.
Updating space layouts.
Developing space planning and block diagrams.
Planning and managing portfolios.
Maximizing space utilization.
Assisting clients in their migration plans, group moves, and individual moves.
Using qualitative and quantitative data to understand supply and demand.
Getting familiar with space utilization methods and the presentation of utilization data.
Working closely with clients to reconcile discrepancies from top-down projections.
Tracking and reporting actual seat demand at the group level.