O&M Planner - Works Coordinator

Inch Cape Offshore Limited•Montrose, CO

6d•Hybrid

About The Position

This role is an opportunity to join the team operating one of Scotland's largest offshore wind farms, Inch Cape Offshore Wind Farm. The Inch Cape is a 1080MW offshore wind farm situated 15km from the Angus coast in the North Sea. The power it generates will be transmitted 85 kilometres to a new substation at Cockenzie, in East Lothian from where it will enter the national transmission system. Inch Cape is a more than £3 billion infrastructure project that will make a significant contribution to the UK’s carbon emissions reduction targets. Once complete its 72 turbines will generate enough electricity to power almost half the homes in Scotland. The Wind Farm Planner / Works Coordinator is responsible for the planning, scheduling, coordination and optimisation of all maintenance activities undertaken during the Operations & Maintenance phase of the offshore wind farm. The role is the operational hub between Engineering, Offshore Operations, Marine Coordination, Warehouse, Procurement and Contractors, ensuring maintenance activities are: safely planned, fully resourced, technically prepared, efficiently scheduled, correctly documented, and accurately recorded within the Computerised Maintenance Management System (CMMS). The role is fundamental to maximising turbine availability, improving workforce productivity, reducing offshore downtime and ensuring full compliance with maintenance strategies, statutory inspection requirements and OEM maintenance programmes. The role will combine traditional planning responsibilities with CMMS governance, outage coordination, logistics integration, contractor mobilisation and performance reporting, making this a business-critical operational role.

Requirements

Strong Safety leadership and judgement.
Technical depth in HV operations and maintenance.
Structured problem solving and root cause analysis.
Clear written and verbal communication for board to field audiences.
Planning and coordination under outage and fault conditions.
Commercial awareness and risk based decision making.
Ability to influence contractors, OEMs, and internal stakeholders.
Offshore Wind Operations experience in O&M phase.
Maintenance Planning experience.
Computerised Maintenance Management Systems experience.
Preventive Maintenance experience.
Corrective Maintenance experience.
Asset Management experience.
Planning offshore campaigns experience.
Contractor coordination experience.
Resource planning experience.
Logistics planning experience.
Experience using one or more: IBM Maximo, SAP PM, IFS, Hexagon EAM.
Degree, HNC or HND in: Engineering, Maintenance Management, Mechanical Engineering, Electrical Engineering, or Marine Engineering.
Demonstrable experience in offshore wind, utilities, conventional generation, marine energy, or comparable operating environments.

Nice To Haves

Knowledge of: ISO 55001, Reliability Centred Maintenance (RCM), Risk Based Maintenance (RBM), FMECA, Lean Maintenance, Power BI, Primavera P6, Microsoft Project.
Experience of offshore logistics planning.
GWO Basic Safety Training.
Offshore Medical.
Offshore Survival.
Permit to Work awareness.
CMMS Administrator Training.
Planning & Scheduling certification.

Responsibilities

Develop detailed maintenance schedules covering: Annual maintenance, Quarterly campaigns, Weekly plans, Daily offshore work plans.
Develop work packages for: Scheduled maintenance, Corrective maintenance, Campaign work, Defect rectification, Statutory inspections.
Ensure all maintenance activities are aligned with OEM recommendations and Asset Management Plans.
Act as CMMS Super User for maintenance planning.
Coordinate: Vessel schedules, CTV utilisation, SOV campaigns (where applicable), Technician rotations, Contractor mobilisation.
Balance priorities considering: Weather, Marine restrictions, Availability, Commercial priorities, Safety requirements.
Optimise offshore resource utilisation.
Coordinate availability of: Technicians, Engineers, Contractors, OEM specialists, Marine assets, Lifting equipment, Cranes, Specialist tooling.
Ensure competency requirements are satisfied before mobilisation.
Work closely with Procurement and Warehouse teams.
Coordinate: Spare Parts, Consumables, Major Components, Return of failed components, Tooling, Calibration, Offshore containers.
Ensure material availability before work commencement.
Maintain an accurate maintenance backlog.
Prioritise work based upon: Asset Criticality, Safety, Regulatory Compliance, Production Loss, Reliability, Environmental Risk.
Report backlog trends to Engineering Management.
Maintain planning KPIs including: Schedule Compliance, PM Completion, Work Order Closure, Maintenance Backlog, Vessel Utilisation, Labour Productivity, Mean Time to Repair, Mean Time Between Failure, Planning Accuracy, Deferred Maintenance, Repeat Failures.
Provide weekly and monthly performance reports.
Review maintenance effectiveness.
Identify opportunities to improve: Maintenance intervals, Resource utilisation, Offshore efficiency, CMMS quality, Work pack quality, Contractor performance, Planning processes.
Support Lean Maintenance initiatives.
Coordinate work with: OEMs, Service Providers, Inspection Companies, Marine Contractors, Crane Contractors, Specialist Vendors.
Review: RAMS, Work Packs, Mobilisation Plans, Completion Reports.
Ensure planning activities comply with: Health and Safety at Work etc. Act 1974, Management of Health & Safety at Work Regulations 1999, PUWER, LOLER, Electricity at Work Regulations, Work at Height Regulations, Offshore Wind Safety Rules, Permit to Work System, Marine Licence Conditions, Environmental Management System, ISO 55001 Asset Management, ISO 45001 Occupational Health & Safety, ISO 14001 Environmental Management.
Ensure maintenance activities satisfy statutory inspection frequencies and OEM requirements.